Proactive Personal Assistant & Client Coordinator

Headhunters; Gqeberha; On-site; ZAR 167,000 - 257,000; Full time

Job summary

Headhunters in Gqeberha, South Africa, is seeking an experienced Personal Assistant to support clients and executives with proactive calendar management, correspondence and document preparation.

The role requires fluent English and Afrikaans, strong organisational and communication skills, and the ability to work independently in-office, Monday to Friday, 8:00 am to 5:00 pm. Proficiency in MS Word/Excel and familiarity with task tools are essential.

Qualifications

• Previous experience in a Personal Assistant, Administrative Assistant or similar role
• Strong organisational and time-management skills
• Excellent attention to detail
• Professional and personable approach
• Strong verbal and written communication skills
• Fluent in English and Afrikaans
• Strong, fluent Microsoft Word and Excel skills
• Comfortable working independently and taking initiative
• Strong client communication and relationship-building skills
• Experience with task management and organisational tools, preferably Asana
• Comfortable using AI tools to assist with administration and document preparation
• Professional and confident when communicating with clients and colleagues
• Ability to manage multiple tasks and priorities effectively
• Availability to work in-office, Monday to Friday, from 8:00 am to 5:00 pm

Responsibilities

• Assisting with client reviews
• Managing client communication and engagement
• Sending meeting reminders and assisting with meeting preparation
• Managing diaries and appointments
• Handling general and basic administration
• Preparing client documents and client packs
• Preparing meeting agendas, forms, quotations and proposals
• Using Asana for task management and organisation
• Liaising with the marketing team where required
• Using AI tools to assist with administration and document preparation
• Providing general administrative and organisational support
• Ensuring documentation is accurate, professional and completed within required deadlines
• Assisting with the smooth coordination of client meetings and related administrative requirements

Skills

Organisational skills

Time-management

Attention to detail

Communication skills

English & Afrikaans fluency

MS Word & Excel

Independent work

Client relationship building

Asana experience

AI tools for administration

Diary management

Job description

Headhunters in Gqeberha, South Africa, is seeking an experienced Personal Assistant to support clients and executives with proactive calendar management, correspondence and document preparation.

The role requires fluent English and Afrikaans, strong organisational and communication skills, and the ability to work independently in-office, Monday to Friday, 8:00 am to 5:00 pm. Proficiency in MS Word/Excel and familiarity with task tools are essential.