Proactive Office Admin & Coordination Specialist

Edge Executive Search Group; Johannesburg; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Edge Executive Search Group is seeking a detail‑oriented Office Administrative Assistant in Gauteng to support executives and consultants with day‑to‑day administration and coordinating meetings and events.

You will manage filing, calendars, meetings, and document preparation while assisting with training administration and supplier quotations. This role requires professionalism, confidentiality, and a proactive, independent work style.

Qualifications

• Strong organisational and administrative skills.
• Excellent attention to detail.
• Good written and verbal communication.
• Professional and confident when dealing with clients and visitors.
• Good computer literacy and digital filing systems.
• Ability to manage calendars, documents and competing priorities.
• Strong follow-through and ability to meet deadlines.
• High level of confidentiality and professionalism.
• Proactive attitude and willingness to assist across different areas of the business.

Responsibilities

• Maintain organised digital and physical filing systems.
• Capture and archive documentation into relevant cloud folders.
• Maintain calendars and schedule appointments.
• Coordinate meetings, events, and social gatherings.
• Assist with planning year-end functions, awards, and related activities.
• Take meeting minutes and distribute action items.
• Assist executives with personal administration and scheduling.
• Provide day-to-day administrative support to management and consultants.
• Greet visitors professionally and provide refreshments.
• Obtain supplier quotations and assist with the approval process.
• Assist with obtaining quotes, approvals, and printing of training manuals.
• Print, scan, prepare, and organise business documents.
• Assist with drafting and submitting certificates of completion for IR, EE, and SD training sessions.
• Complete general data capturing and administrative tasks.
• Provide additional administrative support as requested by management and consultants.

Skills

Organisational skills

Attention to detail

Communication

Independent work

Calendar management

Document management

Job description

Edge Executive Search Group is seeking a detail‑oriented Office Administrative Assistant in Gauteng to support executives and consultants with day‑to‑day administration and coordinating meetings and events.

You will manage filing, calendars, meetings, and document preparation while assisting with training administration and supplier quotations. This role requires professionalism, confidentiality, and a proactive, independent work style.