Proactive Personal Assistant to a Portfolio Manager

Greys Recruitment; KwaZulu-Natal; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Greys Recruitment is seeking a highly capable Personal Assistant to provide dedicated support to a Portfolio Manager in a dynamic South African environment.

The role involves diary management, travel arrangements, preparation of reports and presentations, minute taking, and handling confidential information. Suitable candidates will have 3+ years of PA/EA experience, advanced Excel skills, and strong communication.

Qualifications

• Relevant qualification in Business Administration, Office Administration, Executive Assistance, Management or a related field.
• Minimum 3 years of experience in a PA, EA, Office Manager or similar position.
• Advanced Excel capability, including formulas, pivot tables, reporting and data analysis.
• Strong Microsoft Office and general computer skills.
• Excellent written and verbal communication skills.
• Professional and polished manner.
• Valid driver's licence and own reliable vehicle.
• Residence in or near the Umdloti area.
• Exposure to AI tools such as ChatGPT.

Responsibilities

• Provide PA and administrative support to the Portfolio Manager
• Manage diaries, meetings, appointments and travel arrangements
• Prepare reports, presentations, correspondence and meeting documentation
• Take minutes and follow up on outstanding actions
• Maintain schedules, records and filing systems
• Assist with research, projects and ad hoc assignments
• Coordinate with internal and external stakeholders
• Handle confidential information professionally

Skills

Advanced Excel

MS Office

Communication

Professional demeanor

AI tools (ChatGPT)

Driver's license

AI familiarity

Education

Business Administration / Office Administration / Executive Assistance qualification

Tools

Driver's license

Job description

Greys Recruitment is seeking a highly capable Personal Assistant to provide dedicated support to a Portfolio Manager in a dynamic South African environment.

The role involves diary management, travel arrangements, preparation of reports and presentations, minute taking, and handling confidential information. Suitable candidates will have 3+ years of PA/EA experience, advanced Excel skills, and strong communication.