Proactive Office Ops Coordinator | Multi-Location Support

Time Personnel; Cape Town; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Time Personnel seeks an Office Operations Coordinator in Cape Town to drive day-to-day office activities. You will oversee inspections, supplies, and maintenance while supporting security, onboarding, and multi-site coordination.

Candidates should have 2–3 years in similar roles, a matric, and a relevant diploma. Proficiency in MS Office, Google Workspace and Teams is assumed; a driver’s licence and vehicle are beneficial for multi-location duties.

Qualifications

• Matric certificate or an equivalent qualification.
• Diploma in Office Administration, Facilities Management or a related field will be advantageous.
• 2-3 years' experience in an office operations, facilities or workplace coordination role.

Responsibilities

• Conduct regular office inspections to ensure high standards of cleanliness, safety and workplace readiness.
• Coordinate cleaning services, office supplies, kitchen and beverage stations, and stock replenishment.
• Log, track and follow up on maintenance requests while liaising with contractors and service providers.
• Support office security, access control and employee onboarding and offboarding processes.
• Ensure first aid kits, health and safety notices, and emergency procedures are up to date and compliant.
• Process invoices, maintain expense records and update tracking spreadsheets accurately.
• Coordinate meeting rooms, office events and provide basic office-related IT support where required.
• Serve as the primary contact for office operations queries while handling sensitive information with discretion.
• Maintain organised office records and contribute to the smooth day-to-day running of all office locations.

Skills

Organisational skills

Communication skills

Problem-solving

Attention to detail

Multitasking

Confidentiality

Relationship building

Service-oriented

Fast-paced adaptability

Education

Matric certificate

Diploma in Office Administration or Facilities Management

Tools

Microsoft Office

Google Workspace

Microsoft Teams

Job description

Time Personnel seeks an Office Operations Coordinator in Cape Town to drive day-to-day office activities. You will oversee inspections, supplies, and maintenance while supporting security, onboarding, and multi-site coordination.

Candidates should have 2–3 years in similar roles, a matric, and a relevant diploma. Proficiency in MS Office, Google Workspace and Teams is assumed; a driver’s licence and vehicle are beneficial for multi-location duties.