Executive Operations Assistant

RecruitMyMom; Cape Town; Hybrid; ZAR 165,000 - 303,000; Full time

Job summary

RecruitMyMom in Cape Town, South Africa, is seeking a senior operations professional to bring structure, discipline, and momentum as the company grows. You will work closely with the founders and external advisers, ensuring that the business runs smoothly and important commitments are tracked.

The role is hybrid, requiring about 4 hours daily with flexible start times to overlap with international stakeholders, and offers autonomy to build lightweight operating processes and leverage AI-enabled

Qualifications

• 5+ years in operations, office management, or related roles.
• Excellent organisation and follow-through.
• Ability to work independently in a fast-moving environment.
• Commercial judgement and ability to work with senior advisers.
• Strong written and verbal communication with high digital fluency.
• Proactive, practical mindset and autonomy.

Responsibilities

• Own day-to-day office and business operations, systems, records, and administration.
• Coordinate and manage relationships with external professionals (accountants, tax, legal).
• Maintain governance, filings, and documentation.
• Track projects, milestones, deadlines, and follow-ups.
• Support budgeting, invoices, payments, procurement with external accountants.
• Coordinate travel, meetings, events, and logistics.
• Build lightweight operating processes with AI-enabled tools.
• Anticipate problems and resolve issues independently.

Skills

Operations

Office management

Project coordination

Business administration

External partner management

Governance & compliance

Financial administration

AI integration

Problem resolution

Independence

Job description

Cape Town, South Africa | Posted on 21/08/2026

• Location Type Hybrid (Part office, Part remote)
• Remuneration Term Per Hour
• Date Opened 21/08/2026
• State/Province Western Cape
• City/Town Cape Town
• Country South Africa

Job Description

This is a hands-on, high-trust role for a highly capable senior level professional who can bring structure, discipline, and momentum to a growing company. You will work closely with the founders and external professional advisers, ensuring that the business runs smoothly, commitments are tracked, and nothing important falls through the cracks.

You will work approximately 4 hours per day, with variable starting times to overlap with international stakeholders.

This is not a conventional office administrator role; we are seeking a top-tier operator who can deliver significant leverage and operate with considerable autonomy.

Requirements

• Core Operations & Administration: Own day-to-day office and business operations, systems, records, and administration.
• External Partner Management: Coordinate and manage relationships with external accounting, tax, legal, and other professional service providers.
• Governance & Compliance: Maintain key corporate, legal, financial, and operational documentation, ensuring required filings and actions are completed on time.
• Project & Milestone Tracking: Establish and maintain a simple system for tracking projects, deliverables, milestones, deadlines, and follow-ups.
• Financial Administration: Support budgeting, invoices, payments, procurement, and basic financial administration in partnership with external accountants.
• Logistics & Event Coordination: Coordinate travel, meetings, events, and logistics—either directly where efficient or through trusted external providers where appropriate.
• Process Building & AI Integration: Help build lightweight operating processes as the company grows, utilising modern digital and AI-enabled productivity tools.
• Problem Resolution & Autonomy: Anticipate problems, resolve issues independently, and keep leadership informed without creating unnecessary bureaucracy.

What We Are Looking For

• Experience: 5+ years of strong operations, office management, executive support, project coordination, or business administration experience.
• Organizational Skills: Exceptional organisation, attention to detail, and reliable follow-through.
• Independence: Comfortable working independently in a fast-moving, entrepreneurial environment with limited supervision.
• Commercial Acumen: Strong commercial judgement and the confidence to work alongside senior executives, lawyers, accountants, and other advisers.
• Communication & Tech Skills: Excellent written and verbal communication skills paired with high digital fluency.
• Mindset: A practical, proactive mindset from someone who sees what needs to be done and executes it.