Personal Assistant to CEO

Placements24; Sandton; On-site; ZAR 750,000 - 1,050,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Performance bonuses

Job summary

Placements24 in Sandton seeks an exceptionally skilled Personal Assistant to support the CEO in a high-profile, deadline-driven environment. You will manage complex schedules, coordinate international travel, and handle confidential communications with discretion and professionalism.

You will liaise with internal teams and external partners, prepare executive documents, and ensure smooth day-to-day operations while upholding the highest standards of confidentiality and integrity.

Qualifications

• Extensive proven experience as Personal/Executive Assistant to C-level executives (CEOs preferred).
• Exceptional proficiency in Microsoft Office and virtual collaboration tools.
• Outstanding organizational, time management, and multitasking skills.
• High level of discretion, integrity, and professionalism.

Responsibilities

• Manage CEO's demanding calendar, scheduling meetings and resolving conflicts.
• Arrange complex domestic and international travel, including visas and itineraries.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Screen communications and act as primary point of contact and gatekeeper.
• Coordinate logistics for executive meetings, board sessions, and events.
• Maintain confidentiality and security of sensitive information and records.
• Conduct background research for meetings and decision-making materials.
• Manage expense reports, reimbursements, and assist with budget tracking.
• Proactively anticipate the CEO's needs and provide proactive support.
• Liaise with internal departments and external stakeholders on behalf of the CEO.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Communication skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a prominent leader in its industry based in the prestigious financial district of Sandton , is seeking an exceptionally skilled and highly discreet Personal Assistant to provide comprehensive support to their Chief Executive Officer (CEO). This is a high-profile role demanding impeccable organizational abilities, proactive problem-solving, and the utmost professionalism. The Personal Assistant will manage the CEO's complex schedule, handle confidential communications, coordinate extensive travel, and anticipate their needs to ensure maximum efficiency. This is a unique opportunity to work at the forefront of business operations, closely supporting a key executive in a dynamic and demanding environment. You will be the trusted right-hand person to the CEO, requiring a sharp intellect and the ability to navigate complex situations with grace. The position is office-based, situated in the heart of Sandton's corporate hub. We are looking for a dedicated and experienced professional who can uphold the highest standards of executive support and contribute to the strategic success of the organization. Your role will be critical in facilitating the CEO's effectiveness and ensuring smooth day-to-day operations.

Key Responsibilities

• Manage and maintain the CEO's demanding calendar, including scheduling meetings, appointments, and managing conflicts.
• Arrange complex domestic and international travel, including flights, accommodation, visa arrangements, and detailed itineraries.
• Prepare, proofread, and edit correspondence, reports, presentations, and other critical documents.
• Screen and prioritize all incoming communications, acting as a primary point of contact and gatekeeper.
• Coordinate logistics for executive meetings, board sessions, and company events.
• Maintain absolute confidentiality and security of all sensitive information and records.
• Conduct research and prepare background materials for meetings and decision‑making processes.
• Manage expense reports, reimbursements, and assist with budget tracking for the CEO's office.
• Proactively anticipate the CEO's needs and provide support before being asked.
• Liaise effectively with internal departments and external stakeholders on behalf of the CEO.

Requirements

• Extensive proven experience as a Personal Assistant or Executive Assistant to C-level executives, preferably CEOs.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Outstanding organizational, time management, and multitasking skills.
• Superior written and verbal communication skills, with meticulous attention to detail.
• High level of discretion, integrity, and professionalism.
• Experience in complex calendar management and international travel coordination.
• Strong problem-solving abilities and a proactive, resourceful approach.
• Ability to work under pressure and meet tight deadlines.
• Professional demeanor and excellent interpersonal skills.
• A relevant tertiary qualification or equivalent professional experience.

Benefits

• A highly competitive executive salary commensurate with experience and responsibilities.
• Opportunity to work directly with top-level leadership in a pivotal role.
• Exposure to high-level strategic discussions and corporate decision-making.
• Prime office location in Sandton .
• Access to exclusive corporate events and networking opportunities.
• Comprehensive benefits package, including medical aid, provident fund, and performance bonuses.