Personal Assistant / Secretary

parvana; Cape Town; On-site; ZAR 420,000 - 660,000; Full time

Benefits offered by this job

Bonuses

Company benefits

Above-average annual increases

Job summary

Parvana in Cape Town is seeking a Senior Personal Assistant to provide high-level support to C-suite executives across property portfolios. You will manage calendars, screen communications, draft correspondence, and prepare board packs with professional formatting.

The role requires 5+ years of Senior PA experience in Property Management or related fields, exceptional MS Office and document management skills, and outstanding English communication.

Qualifications

• 5+ years as Senior PA supporting C-suite in property management, real estate or legal environments.
• Advanced MS Office and document management skills with strong drafting ability.
• Excellent written and verbal English communication with careful proofreading.
• Discretion and ability to handle confidential information in high-pressure situations.

Responsibilities

• Proactively manage executive diaries, triage priorities, and coordinate meetings across portfolios.
• Screen communications, draft professional correspondence, and act as board member liaison.
• Prepare high-level presentations, executive reports, and distribute board packs timely.
• Manage statutory and regulatory property documentation and ensure compliance.
• Coordinate with managers, legal counsel, and heads to track action items from meetings.

Skills

Executive support

Diary management

English communication

Stakeholder coordination

Education

Business Administration

Legal Secretarial Studies

Tools

MS Office Suite

Cloud platforms

Document management systems

Property management software

Job description

Location: Cape Town | Work Type: Office Based | Job ID: J107269

About our client:

This client has one of the lowest staff turnover in the industry, with many of their team happily employed for well over 20 years. They have a diverse portfolio of residential, industrial and commercial properties which gives them the financial stability to pay excellent bonuses, company benefits and to give above average annual increases. The brand is iconic as is their success to date. Founded on the principles of trust, quality and value, you will be joining a company known for their professionalism and expertise surrounding the dynamic property industry. The offices are new, in a very trendy area centred around employee comfort and well being.

What you will be doing:

• Proactively manage executive diaries, triage competing priorities, and coordinate internal and external meetings across multiple property portfolios.
• Screen incoming communications, draft professional correspondence, and act as the first point of contact for board members, key stakeholders, high-profile tenants, and service providers.
• Compile, format, and edit high-level presentations, executive reports, minute meetings, and ensure timely distribution of board packs.
• Assist in managing statutory and regulatory property documentation, ensuring compliance standards are met.
• Coordinate with property managers, legal counsel, and operational heads to track action items arising from executive meetings.

What our client is looking for:

• A relevant tertiary qualification would be beneficial (Business Administration, Legal Secretarial Studies, etc.).
• 5+ years of experience as an Senior PA supporting C-suite executives, preferably within Property Management, Real Estate, or Legal environments ideally.
• Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Outlook), cloud platforms, and document management systems.
• Familiarity with property management software is a plus.
• Very strong written and verbal English communication with nuanced tone control and proofreading accuracy.
• Ability to manage sensitive corporate information with total confidentiality and handle demanding situations calmly.
• Anticipates executive needs, resolves issues independently, and operates effectively in a high-performance environment.

Requirements

• Property Management
• Executive PA
• C-Suite Support
• Board Administration
• Legal Secretarial
• Real Estate
• Diary Management
• Client Relations