Executive PA

Recruitpro Solutions; Johannesburg; On-site; ZAR 320,000 - 520,000; Full time

Job summary

Recruitpro Solutions is seeking an experienced Executive PA to support the MD/COO. The role includes diary management, travel coordination, and preparing professional presentations aligned with branding.

You will manage executive documentation, coordinate international travel, and support ad hoc projects with senior stakeholders. You will demonstrate discretion, excellent communication, and the ability to work independently under pressure, prioritising multiple demands across executive-level

Qualifications

• Grade 12/Matric with related degree preferred.
• Minimum 5 years in an Executive PA role.
• Experience in diary management, travel coordination, and executive support.
• Advanced MS Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in Teams, Zoom, project management software, and digital expense/travel platforms.
• Strong written and verbal communication.
• High discretion with confidential information.

Responsibilities

• Provide executive support to MD/COO and follow up on instructions and actions.
• Take minutes at executive meetings including EXCOM and OPSCO.
• Arrange international travel including visas, flights, itineraries, forex, and accommodation.
• Prepare professional presentations aligned with corporate branding.
• Maintain executive documentation, reports, contracts and legal records.
• Manage catering and hosting of guests, including transport and accommodation.
• Handle correspondence, reports, and communications.
• Manage credit card reconciliations and expense claims.
• Assist management with ad hoc projects and liaise with board members and external partners.
• Handle urgent executive requests and disruptions effectively.

Skills

Diary management

Travel coordination

Verbal communication

Written communication

Discretion

Organization

Education

Matric + Business Admin/Office Management degree

Diploma in Secretarial Studies or PM (advantage)

Tools

MS Office

Teams

Zoom

Job description

Key Responsibilities

• Executive Support
• Follow up on instructions, reports, actions, and feedback from managers on behalf of the MD/COO
• Take minutes at executive meetings, including EXCOM and OPSCO
• Arrange international travel, including visas, flights, itineraries, forex, and accommodation
• Prepare professional, well-structured presentations aligned with corporate branding
• Executive Administration
• Maintain and organise executive documentation, reports, contracts, and legal records
• Manage catering and hosting of company guests, including accommodation and transport
• Handle general correspondence, reports, and communications
• Administrative & Financial Admin
• Administer credit card reconciliations and expense claims (verification and submission for approval)
• Manage executive kitchen supplies and document deliveries as needed
• Projects & Stakeholder Engagement
• Assist management with ad hoc projects and requests
• Liaise with board members, senior clients, and external partners
• Handle urgent executive requests and manage disruptions effectively

Minimum Requirements

• Grade 12 / Matric Degree in Business Administration, Office Management, or a related field
• Minimum 5 years' experience in an Executive PA role
• Proven experience in executive-level support, diary management, and travel coordination
• Advanced MS Office (Word, Excel, PowerPoint, Outlook)
• Proficiency in Teams, Zoom, project management software, and digital expense/travel platforms
• Strong written and verbal communication skills
• High level of discretion and professionalism with confidential information

Advantageous

• Certification in Secretarial Studies or Project Management

The Ideal Candidate

• Highly organised, detail-oriented, and calm under pressure. You work independently, prioritise well across competing demands, and bring emotional intelligence, adaptability, resilience, and diplomacy to every interaction.