Personal Assistant

Frogg Recruitment; Cape Town; On-site; ZAR 167,000 - 223,000; Full time

Job summary

Frogg Recruitment is seeking a competent Personal Assistant for a corporate office in Claremont, Cape Town. The role supports the Managing Director with confidential correspondence, diary management, presentations, and meeting logistics.

The ideal candidate has 5+ years of Executive Personal Assistant or PA experience, strong MS Office skills (Outlook, PowerPoint, Excel, Word) and experience coordinating events. This is a full-time, on-site position with a salary of R15 000–R20 000 CTC per month.

Qualifications

• Matric and secretarial qualification preferred.
• 5+ years’ experience as an Executive Personal Assistant / Personal Assistant / Secretary.
• 3 years’ experience dealing with senior management in a corporate office.

Responsibilities

• Provide assistance to the Managing Director in confidential correspondence, reports and presentations.
• Edit and prepare documents, meeting minutes and PowerPoint slides.
• Coordinate courier, mail and facsimile distribution.
• Manage the Managing Director’s diary and schedule all appointments and meetings.
• Coordinate and confirm meetings, including attendance and documentation.
• Coordinate phone and video conference meetings.
• Support weekly/biweekly leadership team meetings and minutes.
• Organise leadership team events, workshops and conferences with budget management.

Skills

Executive support

Diary management

Calendar management

Event planning

PowerPoint

Advanced Excel

CRM

Outlook

Word

Education

Matric

Secretarial Qualification

Tools

Outlook

PowerPoint

Excel

Word

CRM

Job description

Personal Assistant position available in Cape Town.

Our Property Industry Client in Claremont, Cape Town, is looking for a Personal Assistant with 5 years plus experience in a corporate office environment.

Salary: R15 000 – R20 000 CTC per month.

Minimum Requirements

• Matric, Secretarial Qualification (added advantage)
• 5 years’ experience as an Executive Personal Assistant / Personal Assistant / Secretary
• 3 years’ experience dealing with senior management
• High-end level communication and corporate working environment
• Highly experienced to organise events and functions
• Working experience on MS Office packages (Outlook, PowerPoint, Advanced Excel, Word and CRM)

Duties and Responsibilities:

• Provide assistance to the Managing Director in all areas of personal administration, including preparation and editing of confidential correspondence, reports, documents, meeting minutes, presentations including typing from notes and written documents
• Coordinate courier services, mail and facsimile distribution
• Provide assistance in the preparation and enhancement of power point presentations
• Manage the Managing Director’s diary, scheduling all appointments and meetings
• Coordinate all meetings and appointments ensuring that all necessary information and documentation required for daily diary activities is provided and confirmations are sent to all attendees
• Coordinate all phone and video conference meetings
• Coordinate and help submit monthly EXCO and Legal meetings, Quarterly reviews, Competitive overviews
• Support and manage the generation of weekly and biweekly leadership team meetings and minutes
• Coordinate leadership team events, workshops and conferences by arranging for facilities, necessary equipment, materials, coordinating attendees, and managing event budget to deliver Red Bull experience every time.