Personal Assistant / Secretary

Zohorecruit; Cape Town; On-site; ZAR 420,000 - 680,000; Full time

Job summary

Zohorecruit in Cape Town seeks a Senior Personal Assistant to provide high-level support to the C-suite within a leading property management group. You will proactively manage diaries, coordinate meetings across multiple portfolios, screen communications, and draft professional correspondence for board members and key stakeholders.

The role requires strong MS Office skills, discretion, and the ability to prepare executive reports, minutes, and board packs, ensuring timely distribution in a

Qualifications

• Experience as Senior PA supporting C-suite executives.
• Relevant tertiary qualification beneficial (Business Admin, Legal Secretarial).
• Advanced skills in MS Office and document management systems.
• Strong written and verbal English communication.

Responsibilities

• Proactively manage executive diaries and coordinate meetings.
• Screen communications and draft professional correspondence.
• Prepare high-level presentations and board packs.
• Assist in managing statutory and regulatory property documentation.
• Coordinate with property managers, legal counsel and heads to track actions.

Skills

Executive support

Diary management

Stakeholder management

Confidentiality

Communications

MS Office proficiency

Education

Business Administration / Legal Secretarial Studies

Tools

MS Office

Document management systems

Property management software

Job description

Cape Town, South Africa | Posted on 28/09/2026

Location: Cape Town | Work Type: Office Based | Job ID: J107269

About our client

This client has one of the lowest staff turnover in the industry, with many of their team happily employed for well over 20 years. They have a diverse portfolio of residential, industrial and commercial properties which gives them the financial stability to pay excellent bonuses, company benefits and to give above average annual increases. The brand is iconic as is their success to date. Founded on the principles of trust, quality and value, you will be joining a company known for their professionalism and expertise surrounding the dynamic property industry. The offices are new, in a very trendy area centred around employee comfort and well being.

What you will be doing

• Proactively manage executive diaries, triage competing priorities, and coordinate internal and external meetings across multiple property portfolios.
• Screen incoming communications, draft professional correspondence, and act as the first point of contact for board members, key stakeholders, high-profile tenants, and service providers.
• Compile, format, and edit high-level presentations, executive reports, minute meetings, and ensure timely distribution of board packs.
• Assist in managing statutory and regulatory property documentation, ensuring compliance standards are met.
• Coordinate with property managers, legal counsel, and operational heads to track action items arising from executive meetings.

What our client is looking for

• A relevant tertiary qualification would be beneficial (Business Administration, Legal Secretarial Studies, etc.).
• 5+ years of experience as an Senior PA supporting C-suite executives, preferably within Property Management, Real Estate, or Legal environments ideally.
• Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Outlook), cloud platforms, and document management systems. Familiarity with property management software is a plus.
• Very strong written and verbal English communication with nuanced tone control and proofreading accuracy.
• Ability to manage sensitive corporate information with total confidentiality and handle demanding situations calmly.
• Anticipates executive needs, resolves issues independently, and operates effectively in a high-performance environment.

• Property Management
• Executive PA
• C-Suite Support
• Board Administration
• Legal Secretarial
• Real Estate
• Diary Management
• Client Relations