Personal Assistant Real Estate

LIONLEAD Real Estate; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

LIONLEAD Real Estate is seeking an organised Real Estate Assistant to support our team with administrative tasks and client communications in Cape Town. The role involves handling calls, scheduling, preparing documents, and coordinating showings while ensuring accurate record-keeping.

The ideal candidate will have at least one year in real estate administration, strong numeracy, attention to detail, and the ability to work independently or as part of a team.

Qualifications

• Experience in real estate administration.
• Ability to prepare, review and format documents accurately.
• Comfortable with data entry, filing, and reporting tasks.

Responsibilities

• Greeting clients and answering calls, directing inquiries.
• Scheduling appointments and coordinating meetings.
• Preparing listing materials and business correspondence.
• Maintaining electronic and paper filing systems.
• Assisting with closing processes and document distribution.
• Supporting with marketing materials and property listings.

Skills

Strong numeracy

Organisational skills

Good communication

Teamwork

Problem-solving

Education

Grade 12/Matric

Tertiary qualification

Tools

Microsoft 365

Google Suite

Job description

Real estate assistants work for one or more real estate agents or brokers and provide mostly administrative support such as assisting with paperwork, answering the telephone, and scheduling appointments.

We are looking for an organised real estate assistant to support our real estate team. The real estate assistant's responsibilities include telephone duties, ordering supplies, preparing and distributing marketing materials, documentation, and reports.

To be successful as a real estate assistant you should be highly organised and socially confident. An outstanding real estate assistant should be able to keep the office running smoothly and enable the sales agents to perform efficiently.

• Greeting clients, answering the telephone, and making follow-up calls.
• Preparing correspondence, scheduling meetings, and making travel arrangements.
• Preparing real estate forms and documents.
• Coordinating showings, assisting at open houses, and obtaining feedback.
• Ordering supplies, preparing and distributing marketing materials.
• Maintaining electronic and paper filing systems.
• Preparing listing materials and posting property listings.
• Managing a client database and preparing reports.
• Assisting with closing processes.
• Performing other duties as assigned.
• Completed Grade 12/Matric and Tertiary Qualification
• Minimum 1 years of experience in Real Estate Industry.
• Minimum 1 years of in a similar assistant role.
• Have an understanding of the real estate laws and code of ethics in South Africa.
• Experience with Microsoft 365 and Google Suite required.
• Good communication skills, both verbal and written.
• Able to work independently and as part of a team.
• Strong numeracy and organisational skills.
• Critical thinking and problem-solving skills.
• Strong attention to detail.