Real Estate Administrator

Placements24; Stellenbosch; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Annual bonuses

Full-time employment

Skill development opportunities

Job summary

Placements24 in Paarl, Western Cape, seeks a Real Estate Administrator to support busy agency operations, manage listings, coordinate viewings, and prepare documentation.

The role requires organized, detail-oriented individuals with strong MS Office and CRM skills, excellent communication, and the ability to multitask in a fast-paced environment; Paarl market knowledge is advantageous.

Qualifications

• Proven experience in an administrative role, preferably in real estate.
• Excellent organizational and time-management skills.
• Strong proficiency in MS Office (Word, Excel, Outlook) and CRM systems.
• Exceptional communication and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Familiarity with the Paarl Western Cape property market is advantageous.

Responsibilities

• Manage and update property listings on the company website and portals.
• Schedule property viewings, valuations, and client meetings for agents.
• Prepare and manage sales agreements, mandate forms, and other legal documentation.
• Handle incoming calls, emails, and inquiries, directing them to the appropriate team members.
• Maintain organized filing systems, both digital and physical.
• Provide general administrative support to the sales and management team as needed.

Skills

Administrative experience

Organizational skills

MS Office

CRM systems

Communication skills

Multitasking

Tools

CRM systems

Office suite (MS Office)

Job description

About the Role

Our client is seeking a highly organized and efficient Real Estate Administrator to support their busy agency operations in Paarl, Western Cape . This role is crucial for ensuring the smooth day-to-day functioning of the office, providing administrative support to the sales team, and managing client interactions. You will be responsible for handling a variety of tasks, including managing property listings, coordinating appointments, preparing documentation, and maintaining databases. This is an excellent opportunity for a detail-oriented individual to become an integral part of a respected real estate firm in the scenic Paarl area, contributing to exceptional client service and operational excellence in the Western Cape .

Key Responsibilities

• Manage and update property listings on the company's website and relevant portals.
• Schedule property viewings, valuations, and client meetings for agents.
• Prepare and manage sales agreements, mandate forms, and other legal documentation.
• Handle incoming calls, emails, and general inquiries, directing them to the appropriate team members.
• Maintain organized filing systems, both digital and physical.
• Provide general administrative support to the sales and management team as needed.

Requirements

• Proven experience in an administrative role, preferably within the real estate industry.
• Excellent organizational and time-management skills.
• Strong proficiency in MS Office Suite (Word, Excel, Outlook) and CRM systems.
• Exceptional communication and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Familiarity with the Paarl and broader Western Cape property market is advantageous.

Benefits

• Competitive salary and potential for annual bonuses.
• Stable full-time employment with a reputable company.
• Exposure to various aspects of the real estate business.
• Supportive and friendly work environment in Western Cape .
• Opportunities for skill development in real estate administration.