Personal Assistant: Integrity Management

EdUpStairs; Mahikeng; On-site; ZAR 250,000 - 360,000; Full time

Job summary

EdUpStairs is seeking a capable Secretariat/Office Support professional to assist the Chief Director in managing schedules, meetings, and administrative tasks in the office. The role requires adherence to prescripts and strong communication and organizational abilities.

The successful candidate will handle office budgeting, travel arrangements, and correspondence, while maintaining compliance with policies, procedures, and deadlines in a high-pressure environment.

Qualifications

• Three-year qualification in management assistant/secretarial studies or equivalent.
• 2 years’ experience applicable to the relevant discipline.
• Knowledge of Prescripts / Policies.
• Strong verbal and written communication, customer relations, and telephone etiquette.
• Computer literate with problem-solving, report writing and interpersonal skills.
• Ability to negotiate deadlines, take initiative and work under pressure.
• Basic financial administration knowledge.

Responsibilities

• Provide secretarial and receptionist support in the Office of the Chief Director.
• Manage the Chief Director’s schedule of appointments and meetings.
• Render general administrative support services.
• Provide support to the Chief Director regarding meetings.
• Manage the Chief Director’s office budget.
• Manage travel arrangements and handle all correspondence for the Chief Director.
• Stay abreast of legislative prescripts/policies and procedures relevant to the work terrain.
• Handle financial tasks including managing office expenses and budget tracking.

Skills

Prescripts/Policies

Communication skills

Customer relations

Telephone etiquette

Computer literacy

Problem solving

Report writing

Interpersonal skills

Negotiation of deadlines

Initiative

Independent work

Financial administration basics

Education

Three-year qualification in management assistant/secretarial studies (NQF 6)

Job description

• Three-year tertiary qualification in management assistant/ secretarial studies at NQF level 6 or any other relevant and equivalent qualifications as recognized by SAQA.


• 2 years’ experience applicable to the relevant discipline.


• Knowledge, Skills and Competencies: Knowledge of Prescripts / Policies.


• Good Communication (verbal and written), excellent customer relations, good telephone etiquette, computer literate, problem-solving, report writing and interpersonal skills.


• Must have the ability to negotiate deadlines, take initiative, work independently and under pressure.


• Basic financial administration.

Duties

• Provide secretarial and receptionist support services in the Office of the Chief Director.


• Manage the Chief Director’s schedule of appointments and meetings.


• Render general administrative support services.


• Provide support to the Chief Director regarding meetings.


• Manage the Chief Director’s office budget.


• Manage the Chief Director’s travel arrangements and handle all correspondence.


• Keep abreast of legislative prescripts/ policies & procedures applicable to the work terrain.


• Financial tasks: This can include managing the Office’s expenses and keeping track of budgets.