Personal Assistant: Security and Facility Management

Department of Sports Arts Culture and Recreation; Johannesburg; On-site; ZAR 304,000 - 372,000; Full time

Job summary

Department of Sports Arts Culture and Recreation is seeking a Personal Assistant to the Security and Facility Management directorate in Johannesburg. The role supports the senior manager with secretarial tasks, travel claims, invoicing and daily administration.

The incumbent will handle correspondences, maintain records, process procurement for standard items and ensure compliance with prescripts and procedures. Closing date is 07-10-2026.

Qualifications

• Requires Grade 12 certificate with a 3-year tertiary qualification or equivalent SAQA-recognised qualification.
• Minimum 3 years’ experience in supporting senior management.
• Strong communication, organizational and report-writing skills.

Responsibilities

• Provides secretarial/receptionist support to the manager and renders administrative support.
• Manages leave registers, telephone accounts, invoicing and travel/subsistence claims.
• Drafts routine correspondence and ensures filing and document distribution.

Skills

Communication

Telephone etiquette

Analytical skills

Project management

Report writing

Problem solving

Computer literacy

Organizational skills

People skills

Written communication

Tact & discretion

Education

Degree/B-Tech/National Diploma (NQF6/7)

Job description

Department of Sports Arts Culture and Recreation

Personal Assistant: Security and Facility Management

• Reference Number : REFS/056606
• Directorate : Security and Facility Management
• Number of Posts : 1
• Package : R338 106.00 per annum (plus benefits)

Requirements

• The successful candidate should have a Grade 12 Certificate. A 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF Level 6/7) Secretariat Diploma or equivalent qualification as recognised by SAQA. A minimum of 3 Years’ Experience in rendering a support service to senior management. Skills: Ability to Communicate well with People at Different Levels and from different Backgrounds. Good Telephone Etiquette. Analytical skills, Project Management skills, Report writing skills, Problem solving, Computer Literacy. Sound Organizational Skills. Good People skills. High level of reliability Written Communication Skills. Ability to Act with Tact and Discretion. Knowledge: Knowledge of Relevant Legislation/ Policies/ Prescripts and Procedures. Basic Knowledge of Financial Administration.

Duties

• Provides secretarial/Receptionist support service to the manager. Renders administrative support service. Administers matters like the leave registers and telephone accounts. Provides a clerical support service to the manager. Remains up to date regarding prescripts/policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the manager. Processes the travel and subsistence claims for the unit. Process all invoices that emanate from the activities of the work of the manager. Records of basic minutes of the meetings of the manager were required. Draft routine correspondence and reports. Does filing of documents for the manager. Receives records and distributes all incoming and outgoing documents. Handles the procurement of standard items like stationery, refreshments, etc. Collect all relevant documents to enable the manager to prepare for meetings.

Employer : Department of Sports Arts Culture and Recreation

Location : Johannesburg

Closing Date : 07-10-2026