Personal Assistant (Inter-Governmental Relations)

EdUpStairs; Pretoria; On-site; ZAR 190,000 - 260,000; Full time

Job summary

EdUpStairs is seeking a Personal Assistant with a minimum of a 3-year tertiary qualification (NQF 06) or National Diploma in Secretarial, Public Management, Public Administration, Business Management, Management, Office Support or related fields as recognised by SAQA.

The role requires strong governance, document management and communication skills. The PA will prioritise appointments, manage diaries, coordinate travel and prepare reports while maintaining filing systems and confidentiality.

Qualifications

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Secretarial, Public Management, Public Administration, Business Management, Management, Office Support, Management Assistant or related as recognised by SAQA.
• Relevant years of experience in office administration, as a clerk, assistant officer or administrative assistant.
• A valid driver's license.
• Understanding of policies, governance/secretarial protocol, document management and archiving, planning, organising and coordinating.
• Good computer skills, report writing, time management and minute-taking are strengths.
• Understanding of financial matters.
• Skills in communication, interpersonal relations, and Microsoft Office.
• Organisational, budgeting, financial management, time management, planning, problem-solving, decision-making, technical proficiency and leadership skills.

Responsibilities

• Prioritise and schedule appointments, meetings and conferences.
• Act as a first point of contact, dealing with correspondence and phone calls.
• Manage diaries and organise meetings and appointments.
• Manage access control to the manager/executive.
• Book and arrange travel, transport and accommodation.
• Organise events and conferences.
• Remind the manager/executive of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Manage databases and filing systems.
• Implement and maintain procedures/administrative systems.
• Liaise with staff, suppliers and clients.
• Collate and file expenses.
• Conduct research and write reports on behalf of the manager.

Skills

Communication

Interpersonal relations

Planning

Problem solving

Leadership

Time management

Organizational skills

Report writing

Decision making

Education

NQF Level 06 / National Diploma in Secretarial / Public Administration, Business Management or related

Tools

MS Word

MS Excel

MS PowerPoint

Microsoft Office

Job description

A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Secretarial, Public Management, Public Administration, Business
Management, Management, Office Support, Management Assistant or related as recognised by SAQA.
In addition, the incumbent must have: Relevant years of experience in office administration, as a clerk, assistant officer or
administrative assistant.
A valid driver's license.
An understanding of policies and procedures, governance/secretarial protocol generally, document
management and archiving, planning, organising, and coordinating.
Good computer skills, report writing, time management, and minute-taking skills should be the strengths of those aspiring for this appointment.
A good understanding of financial matters.
Skills in communication, interpersonal relations, and Microsoft Office.
Organisational, budgeting, financial management, time management, planning, problem-solving, decision-making,
technical proficiency, and leadership skills.

Duties

The Personal Assistant will prioritise and schedule appointments, meetings and conferences and alert to appointments.
In addition, the incumbent will: Act as a first point of contact, dealing with correspondence and phone calls.
Managing diaries and organising meetings and appointments.
Manage access control to the manager/executive.
Booking and arranging travel, transport and accommodation.
Organising events and conferences.
Reminding the manager/executive of important tasks and deadlines.
Typing, compiling and preparing reports, presentations and correspondence.
Managing databases and filing systems.
Implementing and maintaining procedures/administrative systems.
Liaising with staff, suppliers and clients.
Collating and filing expenses.
Conducting research and write reports on behalf of the manager.
Skills: Basic analytical and problem-solving skills, strategic thinking, and project management capabilities.
Strong communication skills (including advanced report writing and presentation skills) and interpersonal skills.
Research skills.
Proven planning and organising skills, with proficiency in research and financial analysis.
Personal Attributes: The incumbent must be efficient, discrete, flexible, self-motivated, organised, proactive and a good communicator.
Advanced-level skills in Word for Windows and Microsoft PowerPoint. And at least an intermediate-level knowledge of Microsoft Excel.
An added advantage will be proficiency in report writing and management of sensitive and highprofile stakeholders.