Officer Administrator II Various Chief Directorate (X2 Posts)

EdUpStairs; Pretoria; On-site; ZAR 180,000 - 260,000; Full time

Job summary

EdUpStairs is seeking an assistant to provide efficient secretarial support, manage diaries and document workflows, and liaise with government departments. The role requires a National Diploma in Office Management or Public Administration and at least one year of experience in executive support and administration.

Responsibilities include maintaining filing systems, supporting procurement processes, and assisting with budget and financial reporting.

Qualifications

• Diploma or equivalent in Office Management or Public Administration.
• At least 1 year in executive support and office administration.
• Knowledge of procurement procedures and public service regs.
• Proficient in MS Word, Excel, PowerPoint, Outlook; good communication.
• Ability to work under pressure and independently.

Responsibilities

• Maintain documents register for incoming and outgoing documents.
• Liaise with stakeholders and government departments; manage diary.
• Support procurement, budget administration, and financial reports.

Skills

Executive support

Office administration

Diary management

Minutes taking

Procurement procedures

Public Service Act

Public Financial Management Act

Records management

Communication

Independent work under pressure

Education

National Diploma (NQF6) in Office Management / Public Administration

Tools

MS Word

MS Excel

PowerPoint

Outlook

EDMS

Job description

National Diploma (NQF6) in Office Management / Public Administration or relevant qualification in the related field as recognised by SAQA.
A minimum of one (1) year experience in executive support and office administration function.
Knowledge of procurement procedures.
Knowledge of Public Service Act and relevant prescripts.
Basic understanding of Public Financial Management Act and Treasury regulations.
Good Understanding of administration and records management.
Knowledge of diary management and minutes taking.
Experience in document management.
Skills: Good interpersonal relation, Communication (written and verbal), Coordination and organising skills.
Good computer literacy (MS Word, Excel, PowerPoint, Outlook and internet).
Ability to gather and analyse information.
Ability to screen telephone.
Understanding of public service systems and procedures will also serve as an advantage.
Ability to work under pressure and work independently with limited supervision.

Duties

Provide efficient secretarial support by maintaining documents register for incoming and outgoing documents, liaising with stakeholders and other
government departments, allocation and tracking workflows on EDMS system and diary management.
Provide efficient and effective administrative support by managing filing systems, managing and distributing incoming and outgoing
correspondence.
Ensure compliance with procurement policies and procedures, make follow up with SCM for payment of companies.
Provide financial administration services support by assisting with budget management, petty cash, compiling monthly financial reports, S&T claims are
completed and submitted and assist with compilation of BAS payments.