Office Administrator II Various Chief Directorate (X2 Posts)

EdUpStairs; Pretoria; On-site; ZAR 180,000 - 320,000; Full time

Job summary

EdUpStairs is seeking an organized and proactive office administrator to provide executive support in Pretoria. The role requires a National Diploma (NQF6) in Office Management or Public Administration and at least 1 year of relevant experience.

Candidates should be familiar with procurement procedures, public service acts, and basic financial management. Strong communication and document management skills are essential for success in this position.

Qualifications

• NQF6 diploma in Office Management or Public Administration (SAQA recognised).
• Minimum 1 year executive support and office administration experience.
• Knowledge of procurement procedures.
• Knowledge of Public Service Act and relevant prescripts.
• Basic understanding of Public Financial Management Act and Treasury regulations.
• Good administration and records management knowledge.
• Diary management and minutes taking skills.
• Experience in document management.
• Strong interpersonal, written and verbal communication; coordination and organizing skills.
• Computer literacy in MS Word, Excel, PowerPoint, Outlook and internet.
• Ability to gather/analyse information; screen telephone calls.

Responsibilities

• Provide efficient secretarial support by maintaining documents register and liaising with stakeholders and other government departments.
• Allocate and track workflows on EDMS system and manage diary management.
• Maintain filing systems and distribute incoming/outgoing correspondence.
• Ensure compliance with procurement policies and follow up with SCM for payments.
• Provide financial administration support, assist with budget management, petty cash, monthly reports, BAS payments.

Skills

Interpersonal skills

Communication

Coordination

Organizational skills

Diary management

Minutes taking

Document management

MS Word

Excel

PowerPoint

Outlook

Internet

Information gathering

Screening telephone calls

Procurement knowledge

Public Service Act knowledge

Education

National Diploma (NQF6) in Office Management / Public Administration (SAQA recognised)

Tools

MS Word

Excel

PowerPoint

Outlook

Internet

Job description

National Diploma (NQF6) in Office Management / Public Administration or relevant qualification in the related field as recognised by SAQA.
A minimum of one (1) year experience in executive support and office administration function.
Knowledge of procurement procedures.
Knowledge of Public Service Act and relevant prescripts.
Basic understanding of Public Financial Management Act and Treasury regulations.
Good Understanding of administration and records management.
Knowledge of diary management and minutes taking.
Experience in document management.
Skills: Good interpersonal relation, Communication (written and verbal), Coordination and organising skills.
Good computer literacy (MS Word, Excel, PowerPoint, Outlook and internet).
Ability to gather and analyse information.
Ability to screen telephone.
Understanding of public service systems and procedures will also serve as an advantage.
Ability to work under pressure and work independently with limited supervision.

Duties

Provide efficient secretarial support by maintaining documents register for incoming and outgoing documents, liaising with stakeholders and other
government departments, allocation and tracking workflows on EDMS system and diary management.
Provide efficient and effective administrative support by managing filing systems, managing and distributing incoming and outgoing
correspondence.
Ensure compliance with procurement policies and procedures, make follow up with SCM for payment of companies.
Provide financial administration services support by assisting with budget management, petty cash, compiling monthly financial reports, S&T claims are
completed and submitted and assist with compilation of BAS payments.