Personal Assistant

CVQuest; South Africa; On-site; ZAR 67,000 - 156,000; Full time

Job summary

CVQuest is seeking a dependable Personal Assistant to support the manager with daily administrative tasks in a fast-paced office. You will manage communications, schedules, and documentation while maintaining confidentiality and professional conduct.

The role requires strong organizational and time-management skills, a valid driver's license, and basic computer proficiency. You will work independently and collaboratively to ensure tasks are completed accurately and on time.

Qualifications

• Strong organizational abilities and time management.
• Good English communication skills, written and spoken.
• Driver's license and access to a reliable vehicle.
• Willingness to learn new office programs and systems.
• Ability to prioritize tasks and manage multiple responsibilities.
• Professional conduct and discretion with confidential information.

Responsibilities

• Handle incoming telephone calls, respond to general enquiries, and direct calls to the appropriate individuals.
• Manage emails, written correspondence, and routine office administration.
• Arrange meetings, coordinate appointments, and keep the manager's schedule organized.
• Assist with preparing, updating, and filing reports, business documents, and spreadsheets.
• Provide administrative assistance with daily office activities and operational requirements.
• Help with occasional personal tasks and errands as requested by the manager.
• Assist with purchase orders (POs), documentation, and other administrative procedures, with training provided.
• Maintain an organized filing system and ensure important records are easily accessible.
• Protect confidential information and handle sensitive matters with discretion.
• Help ensure daily tasks are completed accurately and within the required timeframes.

Skills

Organizational skills

Time management

English communication

Driver's license

Basic computer skills

Independent worker

Confidentiality

Interpersonal skills

Professional conduct

Job description

Personal Assistant

About the Role: We are seeking a dependable, well-organized, and proactive Personal Assistant to provide administrative and day-to-day support to the manager. This position is suited to someone who takes initiative, enjoys keeping things organized, and can manage a variety of responsibilities in a fast-paced office environment.

Key Responsibilities

• Handle incoming telephone calls, respond to general enquiries, and direct calls to the appropriate individuals.
• Manage emails, written correspondence, and routine office administration.
• Arrange meetings, coordinate appointments, and keep the manager's schedule organized.
• Assist with preparing, updating, and filing reports, business documents, and spreadsheets.
• Provide administrative assistance with daily office activities and operational requirements.
• Help with occasional personal tasks and errands as requested by the manager.
• Assist with purchase orders (POs), documentation, and other administrative procedures, with training provided.
• Maintain an organized filing system and ensure important records are easily accessible.
• Protect confidential information and handle sensitive matters with discretion.
• Help ensure daily tasks are completed accurately and within the required timeframes.

Requirements

• A valid driver's license and access to a reliable vehicle.
• Good English communication skills, both written and spoken.
• Basic computer skills and willingness to learn new office programs and systems.
• Strong organizational abilities and effective time management.
• Ability to prioritize tasks and manage multiple responsibilities.
• Comfortable working independently and collaborating with colleagues.
• Professional conduct, a presentable appearance, and good interpersonal skills.
• Honest, trustworthy, and able to maintain strict confidentiality.

Salary

R6,000 – R14,000 per month