Personal Assistant

Dynamic Outlook Pty Ltd); Durban; On-site; ZAR 167,000 - 279,000; Full time

Job summary

Dynamic Outlook Pty Ltd is seeking a highly organized Personal Assistant to the Managing Director in Durban North for a 3-6 month temporary assignment. You will manage the MD's diary, travel arrangements, coordinate meetings, handle confidential communications, and liaise with senior stakeholders across the business.

The ideal candidate has 3-4 years of PA experience, strong MS Office skills, and a professional, discreet approach in a retail clothing environment.

Qualifications

• Matric; a relevant administrative or secretarial qualification would be advantageous.
• Minimum 3-4years' experience as a Personal Assistant.
• Experience within the clothing, fashion or retail industry will be highly advantageous.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Office, particularly Outlook, Excel, Word and PowerPoint.
• Exceptional organisational, planning and time-management abilities.
• Ability to multitask, work under pressure and meet tight deadlines.
• High levels of professionalism, discretion and confidentiality.
• Strong attention to detail and problem-solving abilities.

Responsibilities

• Provide comprehensive executive and administrative support to the Managing Director.
• Manage the MD's diary, appointments, meetings and travel arrangements.
• Coordinate meetings, prepare agendas, take minutes and follow up on action items.
• Handle confidential correspondence, documentation and communications.
• Act as a liaison between the MD, senior management, internal departments and external stakeholders.
• Assist with operational coordination and follow up on key business projects.
• Manage incoming calls, emails and correspondence professionally.
• Coordinate business travel, accommodation and itineraries.
• Ensure deadlines, priorities and important commitments are effectively managed.
• Provide general office and administrative support where required.

Skills

Organisation

Communication

Time management

Discretion

Education

Matric

Secretarial qualification

Tools

MS Office

Outlook

Excel

PowerPoint

Job description

Personal Assistant - Durban North (3-6 months temp)

Are you an exceptionally organised, proactive and detail-oriented Personal Assistant who thrives in a fast-paced retail environment?

Our client, a well-established company in the clothing retail sector, is seeking a highly professional Personal Assistant to the Managing Director to provide high-level executive and administrative support.

The successful candidate will be a confident communicator, highly organised and capable of managing competing priorities while ensuring the smooth running of the Managing Director's daily activities.

Duties & Responsibilities

Provide comprehensive executive and administrative support to the Managing Director.

Manage the MD's diary, appointments, meetings and travel arrangements.

Coordinate meetings, prepare agendas, take minutes and follow up on action items.

Handle confidential correspondence, documentation and communications.

Act as a liaison between the MD, senior management, internal departments and external stakeholders.

Assist with operational coordination and follow up on key business projects.

Manage incoming calls, emails and correspondence professionally.

Coordinate business travel, accommodation and itineraries.

Ensure deadlines, priorities and important commitments are effectively managed.

Provide general office and administrative support where required.

Desired Experience & Qualification

Matric; a relevant administrative or secretarial qualification would be advantageous.

Minimum 3-4years' experience as a Personal Assistant.

Experience within the clothing, fashion or retail industry will be highly advantageous.

Excellent written and verbal communication skills.

Strong proficiency in MS Office, particularly Outlook, Excel, Word and PowerPoint.

Exceptional organisational, planning and time-management abilities.

Ability to multitask, work under pressure and meet tight deadlines.

High levels of professionalism, discretion and confidentiality.

Strong attention to detail and problem-solving abilities.

The Ideal Candidate

You are a self-motivated, solutions-driven individual with excellent interpersonal skills and the confidence to engage with senior stakeholders. You anticipate needs, take initiative and operate with a high degree of independence.