Personal Assistant

Sanparks; Cape Town; On-site; ZAR 360,000 - 480,000; Full time

Benefits offered by this job

Cost-to-Company salary

Accommodation not provided

Job summary

SANParks requires a Personal Assistant to provide secretarial, managerial and administrative support to the Park Manager at Table Mountain National Park. The role reports to the Park Manager and demands coordination of diaries, travel, events and information flow with strong stakeholder relations.

Applicants should have a National Diploma in Office Management/Secretarial Studies, 3–5 years PA experience, and solid MS Office skills, with a valid driver’s licence and good communication abilities.

Qualifications

• National Diploma (NQF 6) in Office Management/Administration/Secretarial Studies or related qualification.
• 3–5 years’ PA experience supporting Directors or Executives with strong admin background.
• Knowledge of Conservation and Tourism industry.
• Advanced MS Office Suite skills.
• Valid driver's licence and ability to drive.
• Strong communication skills and ability to build stakeholder relationships.

Responsibilities

• Coordinate departmental activities and events, act as first point of contact for callers.
• Manage emails, messages and senior manager diary; provide meeting support.
• Organise travel, transport, accommodation and events; monitor deadlines.
• Assist with information flow, reports, minutes, and document preparation.
• Maintain databases, filing systems, and procedural compliance.

Skills

PA support

Office administration

Time management

Stakeholder management

Project coordination

Education

National Diploma in Office Management/Administration/Secretarial Studies

Tools

MS Office Suite

Job description

SANParks requires the services of a Personal Assistant to provide secretarial support as well as managerial, administrative and informational support to the Park Manager. The successful candidate will report to the Park Manager and will be based at Table Mountain National Park.

• National Diploma (NQF 6) in Office Management/ Administration/ Secretarial Studies or a related qualification.
• 3–5 years’ experience as a Personal Assistant (PA) supporting Directors or Executives, with strong general administrative experience.
• Knowledge of the Conservation and Tourism industry.
• Advanced Level Computer Literacy (MS Suite).
• Valid Driver’s Licence and ability to drive.
• Good communication skills (verbal and written).
• Ability to cultivate good stakeholder relationships.

Skills Required

• Strong organizational, administrative, and time-management capabilities, including project management and understanding of systems, procedures, and office etiquette.
• Strong communication skills (verbal and written).
• Sound financial awareness, covering basic financial management and understanding of organizational financial systems.
• Effective interpersonal abilities, including customer relations, listening skills, conflict management, and diversity management.
• Professional protocol knowledge, ensuring proper conduct, communication, and alignment with organizational standards.

Responsibilities

Coordinate departmental activities and events:

• Acting as a first point of contact for callers, answering calls and liaising with clients competently.
• Dealing with emails and phone calls by responding, passing on messages or highlighting them for the senior manager’s attention.
• Efficient administration of the senior manager’s diary and provision of meeting support.
• Ensure adherence to protocol, policy as indicated in policy documents.
• Organising meetings and appointments, often controlling access to the manager/executive.
• Booking and arranging travel, transport and accommodation.
• Organising events and conferences.
• Reminding the manager/executive of important tasks and deadlines.

Information flow and management:

• Assist in managing the flow of information within the Department.
• Efficient production and administration of the Department’s business documents.
• Assist senior managers with the collation and compilation of reports, correspondence, business documents and minutes.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Collating and filing expenses.
• Ensure departmental compliance with the records management system.

Administrative support:

• Assist in administering the expenditure records and reports for the department.
• Reconcile the budget and provide a variation report.
• Track the expenditure of the department.
• Ensure proper management of assets within the Department.
• Provide administrative support to projects.

Stakeholder management and collaboration

• Work with various teams.
• Maintain a database of strategic partners and stakeholders.

Please Note

The remuneration package includes an all-inclusive Cost-to-Company salary based on the salary scale of Grade C3. The successful candidate must provide for their own accommodation as official accommodation is not available in the park.

Applicants in possession of foreign qualifications are to submit evaluation results from the South African Qualifications Authority (SAQA).

SANParks is an equal opportunity employer and reserve the right not to make an appointment. Preference will be given to qualifying candidates with disabilities.

Paterson Grade

C3