Project Administrator – Mega Living Landscapes (5 – Year Fixed Term Contract)

Sanparks; Pretoria; Sur place; ZAR 370 000 - 518 000; Plein temps

Résumé du poste

SANParks is seeking a Project Administrator to support the Vision 2040 initiatives at Groenkloof National Park, Pretoria. The role focuses on general administrative duties and facilitating procurement while maintaining detailed records across multiple projects.

Reporting to the Senior Project Manager, the incumbent will help prepare reports, presentations, and correspondence, and will liaise with internal teams and external partners including WWF US and the GEF Implementing Agency.

Qualifications

• Minimum of 3 years’ experience in administration and office management environment.
• Experience working on large-scale, complex, multi-stakeholder projects.
• National Diploma in Business Administration / Project Management / Office Management.
• Familiarity with PFMA and National Environmental Management: Protected Areas Act.
• Understanding of information technology.
• Ability to interpreting and apply all policies, standards, and procedures.
• Basic data analysis.
• Understanding of procurement practices.
• Attention to detail and accuracy.

Responsabilités

• Provide general administrative support to the project.
• Act as the primary contact for the project.
• Assist with administrative support for the implementation and monitoring of the project plan cycle and operational management.
• Maintain accurate records for multiple projects.
• Monitor the budget, track expenditures and arrange payment of invoices.
• Operate diary systems, book meetings and appointments.
• Assist in compiling reports and operational plans.
• Assist with event planning and logistics.
• Support project management and coordination of day-to-day administrative operations and special projects.
• Identify, coordinate, and expedite the communication of information within SANParks PMU and with stakeholders.
• Maintain information and files on project financial and administrative aspects, including agreements.
• Ensure all project reports are acknowledged and routed for review.

Connaissances

Administrative experience

Multi-stakeholder coordination

Procurement practices

Data analysis

Policy interpretation

IT literacy

Formation

National Diploma in Business Administration / Project Management / Office Management

Outils

Microsoft Office

Excel

Office management software

Description du poste

SANParks unveiled a highly ambitious vision, called Vision 2040, following a collaborative and inclusive process to re-imagine and co-create a new future for conservation areas with a concerted effort to include the citizens of the country and the world at large in the co-creation of National Protected Areas of the future within Mega Living Landscapes (MLL). In support of this vision, SANParks has secured grant funding from the Global Environment Facility (GEF-8) and the Global Biodiversity Framework Fund (GBFF) to catalyse the implementation of Mega Living Landscapes.

The Project Administrator will also report to the Senior Project Manager and will be based in Groenkloof National Park, Pretoria. The position is a 100% project-funded, dedicated role responsible for performing general administrative tasks and facilitating the efficient procurement of goods and services as may be required. The incumbent will also provide secretarial support as needed, including assisting with the preparation of reports, presentations, and correspondence. They will also maintain accurate and detailed administrative records.

Location

Groenkloof National Park (Head Office)

Requirements

• Minimum of 3 years’ experience in administration and office management environment.
• Experience working on large-scale, complex, multi-stakeholder projects.
• National Diploma in Business Administration / Project Management / Office Management.
• Familiarity with relevant South African legislation, including the PFMA and National Environmental Management: Protected Areas Act.
• Understanding of information technology.
• Ability to interpreting and apply all policies, standards, and procedures.
• Basic data analysis.
• Understanding of procurement practices.
• Attention to detail and accuracy.

Responsibilities

Administrative support:

• Provide general administrative support to the project.
• Act as the primary contact for the project.
• Assist with administrative support for the implementation and monitoring of the project plan cycle and operational management.
• Assume responsibility for working with project team members and maintaining accurate records for multiple projects.
• Monitor the budget, track expenditures and arrange payment of invoices.
• Operate diary systems, book meetings and appointments.
• Assist in compiling reports and operational plans.
• Assist with event planning and logistics.
• Support project management and coordination of day-to-day administrative operations and special projects.
• Identify, coordinate, and expedite the communication of information and issues within the SANParks PMU and interdepartmentally and externally with sub-recipients, the Project Steering Committee, the WWF US, the GEF Implementing Agency, and independent evaluators as necessary.
• Maintain information and files on all project financial and administrative aspects, including agreements.
• Ensure all project reports are acknowledged and routed to the appropriate individuals for review and in accordance with the delegation of authority.

Project management:

• Coordinate all project activities.
• Maintain relevant project data and general project records.
• Participate in the preparation, prioritisation and delivery of all projects.
• Assist with procurement processes.

Support for supervision missions:

• Provide requested documentation and other assistance for WWF US and GEF Implementing Agency annual supervision missions.

Please Note

Employment Equity

SANParks is committed to Employment Equity and appointments will be made in accordance with the organisation’s Employment Equity Plan. Women and persons with disabilities are encouraged to apply.

Vetting and Verification

The successful candidate will be subject to security clearance, qualification verification, reference checks, and such other vetting processes as may be required by SANParks and project funders.

SANParks is an equal opportunity employer. Preference will be given to qualifying candidates with disabilities.

R369 915.00 – R517 860.00 Annual Package

How To Apply

Interested candidates who meet the above requirements should forward their applications accompanied by the required documentation listed below to the following:

Documents Required

A cover letter, detailed Curriculum Vitae, certified copies of qualification(s) and Identity

Document (certified within the past 3 months) to the following address:

Human Capital Management

SA National Parks

PO Box 787

PRETORIA

0001

Applications that have not received a response within 21 days should be regarded as unsuccessful. SANParks reserves the right not to appoint to this position.

Application will only be completed when you have completed the below steps:

Accompanied by a cover letter, CV, Certified copies of ID, driver’s license, and relevant qualifications to:

No CV’s will be accepted after the closing date.

SANParks is committed to the principles of employment equity. Preference will be given to PDI / HDSA .