Personal Assistant: Sport Development

Department of Sports Arts Culture and Recreation; Johannesburg; On-site; ZAR 304,000 - 372,000; Full time

Job summary

Department of Sports Arts Culture and Recreation in Johannesburg seeks a Personal Assistant: Sport Development to provide comprehensive secretarial and administrative support to the manager. You will manage leave, telephone accounts, travel claims, invoices, and correspondence, while maintaining filing systems and meeting preparation.

You will coordinate procurement of standard items, handle documentation, and ensure compliance with prescripts and policies.

Qualifications

• Must have Grade 12 certificate and a 3-year tertiary qualification (Degree/B-Tech/National Diploma/NQF 6/7) or Secretariat Diploma.
• Minimum 3 years’ experience rendering support to senior management.
• Excellent communication with diverse stakeholders; telephone etiquette and professional demeanour.

Responsibilities

• Provide secretarial/receptionist support to the manager and administrative support to the unit.
• Manage leave registers and telephone accounts; handle clerical tasks for the manager.
• Process travel and subsistence claims and unit invoices; assist with minutes and routine correspondence.
• Record keeping, filing of documents, and distribution of incoming/outgoing documents.
• Procure standard items (stationery, refreshments) and assist with meeting preparations.
• Remain up to date with prescripts/policies; ensure efficient support to management.

Skills

Communication

Telephone etiquette

Analytical skills

Project management

Report writing

Problem solving

Computer literacy

Organizational skills

Reliability

Written communication

Tact & discretion

Policy knowledge

Financial administration

Education

Grade 12 certificate

Degree/B-Tech/National Diploma (NQF 6/7) Secretariat Diploma

Job description

Department of Sports Arts Culture and Recreation

Personal Assistant: Sport Development

• Reference Number : REFS/056619
• Directorate : Sport Development
• Number of Posts : 1
• Package : R338 106.00 per annum (plus benefits)
• Enquiries : Ms. Cynthia Mabaso: 011 355 2714 / 071 853 3669.

Requirements :

• The successful candidate should have a Grade 12 Certificate. A 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF Level 6/7) Secretariat Diploma or equivalent qualification as recognized by SAQA. A minimum of 3 Years’ Experience in rendering a support service to senior management. Skills: Ability to Communicate well with People at Different Levels and from different Backgrounds. Good Telephone Etiquette. Analytical skills, Project Management skills, Report writing skills, Problem solving, Computer Literacy. Sound Organizational Skills. Good People skills. High level of reliability Written Communication Skills. Ability to Act with Tact and Discretion. Knowledge: Knowledge of Relevant Legislation/ Policies/ Prescripts and Procedures. Basic Knowledge of Financial Administration.

Duties :

• Provides secretarial/Receptionist support service to the manager. Renders administrative support service. Administers matters like the leave registers and telephone accounts. Provides a clerical support service to the manager. Remains up to date regarding prescripts/policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the manager. Processes the travel and subsistence claims for the unit. Process all invoices that emanate from the activities of the work of the manager. Records of basic minutes of the meetings of the manager were required. Draft routine correspondence and reports. Does filing of documents for the manager. Receives records and distributes all incoming and outgoing documents. Handles the procurement of standard items like stationery, refreshments, etc. Collect all relevant documents to enable the manager to prepare for meetings.

Notes :

• Non-RSA Citizens/Permanent Resident Permit holders in possession of foreign qualifications must be accompanied by an evaluation report issued by the South African Qualification Authority (SAQA).

Employer :

Department of Sports Arts Culture and Recreation

Location :

Johannesburg (Head Office)

Closing Date :

07-10-2026

Criteria Questions

• Do you have a Grade 12 Certificate a 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF Level 6/7) Secretariat Diploma or equivalent qualification as recognized by SAQA?
• Do you a minimum of 3 Years’ Experience in rendering a support service to senior management?