Personal Assistant: Infrastructure Management

Department of Sports Arts Culture and Recreation; Johannesburg; On-site; ZAR 287,000 - 389,000; Full time

Job summary

Department of Sports Arts Culture and Recreation in Johannesburg invites applications for a Personal Assistant: Infrastructure Management. The role provides secretarial and administrative support to the manager, handling leave registers, invoices, travel claims, and other routine tasks to ensure efficient management of the unit.

Requirements include a Grade 12 certificate, a 3-year tertiary qualification (Degree/B-Tech/National Diploma or Secretariat Diploma) and at least 3 years’ experience

Qualifications

• Grade 12 certificate and a 3-year tertiary qualification
• Minimum of 3 years' experience rendering support to senior management
• Strong communication, organizational, analytical and administrative skills

Responsibilities

• Provides secretarial/receptionist support to the manager
• Renders administrative support service
• Processes travel and subsistence claims for the unit
• Processes all invoices that emanate from the manager's activities
• Drafts routine correspondence and reports
• Filing of documents for the manager
• Receives and distributes incoming and outgoing documents
• Handles procurement of standard items like stationery, refreshments, etc.

Skills

Communication

Telephone etiquette

Analytical skills

Project management

Report writing

Problem solving

Computer literacy

Organizational skills

People skills

Discretion

Tact

Policy knowledge

Financial administration

Education

Grade 12 Certificate

Degree/B-Tech/National Diploma (NQF Level 6/7) or Secretariat Diploma

Job description

Department of Sports Arts Culture and Recreation

Personal Assistant: Infrastructure Management

• Reference Number : REFS/056611
• Directorate : Infrastructure Management
• Number of Posts : 1
• Package : R338 106.00 per annum (plus benefits)
• Enquiries : Ms. Vivien Khanye: 011 355 2720 / 060 978 6924. Applications must be online at https://jobs.gauteng.gov.za or emailed to: [e-mail]

Requirements :

• The successful candidate should have a Grade 12 Certificate. A 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF Level 6/7) Secretariat Diploma or equivalent qualification as recognized by SAQA. A minimum of 3 Years' Experience in rendering a support service to senior management. Skills: Ability to Communicate well with People at Different Levels and from different Backgrounds. Good Telephone Etiquette. Analytical skills, Project Management skills, Report writing skills, Problem solving, Computer Literacy. Sound Organizational Skills. Good People skills. High level of reliability Written Communication Skills. Ability to Act with Tact and Discretion. Knowledge: Knowledge of Relevant Legislation/ Policies/ Prescripts and Procedures. Basic Knowledge of Financial Administration.

Duties :

• Provides secretarial/Receptionist support service to the manager. Renders administrative support service. Administers matters like the leave registers and telephone accounts. Provides a clerical support service to the manager. Remains up to date regarding prescripts/policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the manager. Processes the travel and subsistence claims for the unit. Process all invoices that emanate from the activities of the work of the manager. Records of basic minutes of the meetings of the manager were required. Draft routine correspondence and reports. Does filing of documents for the manager. Receives records and distributes all incoming and outgoing documents. Handles the procurement of standard items like stationery, refreshments, etc. Collect all relevant documents to enable the manager to prepare for meetings.

Employer : Department of Sports Arts Culture and Recreation

Location : Johannesburg

Closing Date : 07-10-2026

Criteria Questions

Do you have a Grade 12 Certificate. A 3-year tertiary qualification Degree/B-Tech/National Diploma (NQF Level 6/7) Secretariat Diploma or equivalent qualification as recognized by SAQA?

Do you have minimum of 3 Years' Experience in rendering a support service to senior management?