Administrative Officer

South African National Biodiversity Institute; Gauteng; On-site; ZAR 304,000 - 372,000; Full time

Job summary

The South African National Biodiversity Institute (SANBI) seeks a motivated individual to provide effective administrative and logistics support to the Office of the Chief Executive Officer. A relevant diploma or degree with experience is required, with postgraduate qualifications advantageous.

Responsibilities include statutory record management, procurement, travel coordination, board pack preparation, and liaison with internal and external stakeholders.

Qualifications

• National Diploma in Office Management and Technology or Public Administration at NQF level 6 with 4 years’ relevant experience.
• Degree in Office Management and Technology/Public Administration at NQF level 7 with 2 years’ relevant experience.
• Postgraduate qualification in Office Management/Public Administration (NQF level 8) with added advantage.

Responsibilities

• Provide administrative support to Divisions/Senior Managers within the Office of the CEO.
• Maintain statutory record management and retrieval.
• Provide procurement and compliance support.
• Organise and maintain office diaries.
• Coordinate travel arrangements and logistics for officials and Board members.
• Prepare manual board packs and circulate them timeously.
• Manage incoming correspondence with internal and external stakeholders.
• Provide other administrative-related support services within the CEO’s office.

Skills

Attention to details

Business writing

Microsoft Office

Education

National Diploma in Office Management

Bachelor's Degree in Office Management or Public Admin

Postgraduate qualification (advantage)

Job description

SANBI offers a basic annual salary of R338 106.00

Reference Number: OCEO/002/2026

The South African National Biodiversity Institute (SANBI) is seeking to appoint an enthusiastic, competent and highly motivated individual to provide effective and efficient administrative and logistics support to the Divisions/ or Senior Managers within the Office of the Chief Executive Officer.

This position requires a National Diploma in Office Management and Technology/Public Administration or equivalent qualification at NQF level 6 with 4 years of work experience in the relevant field or a Degree in Office Management and Technology/Public Administration at NQF level 7 with 2 years of work experience in the relevant field. A postgraduate qualification in Office Management and Technology/Public Administration with NQF level 8 and experience within the public sector and working in the statutory, compliance environment and board matters would be an added advantage.

The following competencies are required for the candidate to be successful in this position: Attention to details; excellent business writing skills; comprehensive knowledge and understanding of office administration/management principles, corporate governance and practices at high-level; extensive experience and understanding of legislation, procedures, processes, and systems related to office administration; Experience in financial administration and supply chain management processes; knowledge and experience in the implementation of policies, practices, systems, Standard Operating Procedures ; advanced planning, organizing, and problem solving skills; ability to work under pressure without compromising quality, cost, and safety conscious; excellent communication skills (both verbal and written); proven ability to handle, maintain, and keep highly confidentiality and sensitive matters, sound interpersonal relations, a self-starter, experience working with a diverse range of internal and external stakeholders at different levels; excellent computer literacy and experience in the application of software tools including advanced Computer literacy skills in Microsoft Office (Ms Word, PowerPoint, Excel, Internet and Outlook). A valid driver’s license.

Key Performance Responsibilities

• Provide effective and efficient administrative support Divisions/ or Senior Managers within the Office of the Chief Executive Officer;
• Maintain efficient statutory record management and retrieval;
• Provide procurement and compliance support;
• Organize and maintain office diaries;
• Coordinate travel arrangements and logistics for officials and Board members;
• Prepare manual board packs, quality check and circulate them timeously
• Manage incoming correspondence and communication with internal and external stakeholders; and
• Provide all other administrative-related support services within the office of the CEO

Personal Information will be processed by SANBI for purposes of assessing your suitability for the advertised position. SANBI may also share your personal information, including special personal information, with service providers or third parties, both within the Republic of South Africa and in other jurisdictions, to carry out verification of qualifications and other necessary documents, background and reference checks, competency assessment tests, and criminal record checks. In this regard, by virtue of your application, you acknowledge that SANBI’s authorized verification agent(s) and service providers will access your personal information, including special personal information, to conduct background screening, verification of qualifications, and other necessary documents, reference checks, competency assessment tests, and criminal record checks. For more information, kindly refer to SANBI’s website.

Persons with disabilities are encouraged to apply. . SANBI reserves the right not to fill this position. All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will be given to candidates from the designated groups.