Payroll Administrator

Schlemmer and Associates; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Schlemmer is seeking an experienced Payroll Administrator in Bedfordview to manage monthly salaries payroll end-to-end, ensure compliance, and provide occasional wage payroll backup. You will maintain master data, validate time and attendance, and handle payroll reporting with accuracy and confidentiality.

The role requires strong analytical skills, SA payroll knowledge (PYE, UIF, SDL, BCEA, COIDA, POPIA), advanced Excel, and Sage 300 People proficiency. On-site work in Gauteng with deadlines.

Qualifications

• Experience in end-to-end payroll processing for monthly salaries.
• Knowledge of SA payroll legislation and statutory submissions.
• Proficient in Sage 300 People and Excel.
• Ability to maintain confidential employee data.
• Deadline-driven with strong analytical skills.

Responsibilities

• Manage end-to-end monthly salaries payroll processing, ensuring accuracy and adherence to deadlines
• Provide backup support for wage payroll processing when required
• Maintain accurate employee master data and payroll records
• Validate time-and-attendance information, including overtime, shifts, leave, and clocking exceptions
• Process payroll reconciliations and investigate discrepancies across payroll, timekeeping, and finance systems
• Prepare payroll journals, control account reconciliations, and third-party payment schedules
• Manage statutory submissions and declarations, ensuring compliance with relevant legislation
• Assist with month-end payroll reporting and tax-year-end processes
• Generate payroll reports and maintain accurate supporting documentation
• Provide payroll-related support and respond to employee queries
• Ensure compliance with applicable payroll legislation, including PAYE, UIF, SDL, BCEA, COIDA, and POPIA requirements
• Maintain strict confidentiality when handling sensitive employee and payroll information
• Identify and resolve payroll discrepancies and data inconsistencies

Skills

Sage 300

Advanced Excel

Time & Attendance

SA Payroll Law

Attention to detail

Analytical skills

Education

Matric (Grade 12)

Payroll Administration certificate/diploma

Tools

TracTech

Job description

ABOUT THIS ROLE

Are you an experienced Payroll Administrator with strong analytical skills, excellent attention to detail, and a thorough understanding of South African payroll legislation?

A well-established organisation based in Bedfordview is looking for a Payroll Administrator to join their team and manage the accurate, compliant, and timely processing of the monthly salaries payroll, while providing backup support for the wage payroll when required.

This is an excellent opportunity for a payroll professional who is comfortable working in a deadline-driven environment, handling confidential information, and ensuring payroll processes are completed accurately and efficiently.

WHAT YOU WILL DO

• Manage end-to-end monthly salaries payroll processing, ensuring accuracy and adherence to deadlines
• Provide backup support for wage payroll processing when required
• Maintain accurate employee master data and payroll records
• Validate time-and-attendance information, including overtime, shifts, leave, and clocking exceptions
• Process payroll reconciliations and investigate discrepancies across payroll, timekeeping, and finance systems
• Prepare payroll journals, control account reconciliations, and third-party payment schedules
• Manage statutory submissions and declarations, ensuring compliance with relevant legislation
• Assist with month-end payroll reporting and tax-year-end processes
• Generate payroll reports and maintain accurate supporting documentation
• Provide payroll-related support and respond to employee queries
• Ensure compliance with applicable payroll legislation, including PAYE, UIF, SDL, BCEA, COIDA, and POPIA requirements
• Maintain strict confidentiality when handling sensitive employee and payroll information
• Identify and resolve payroll discrepancies and data inconsistencies

WHAT WE ARE LOOKING FOR

• Matric (Grade 12) or equivalent qualification
• Proven experience in end-to-end payroll administration within a high-volume, deadline-driven environment
• Practical experience processing monthly salaries payroll
• Ability to provide backup support for wage payroll processing
• Working knowledge of Sage 300 People, including payroll processing, employee maintenance, reporting, reconciliations, and statutory functions
• Advanced Microsoft Excel skills, including formulas
• Experience with time-and-attendance systems, preferably TracTech
• Sound knowledge of South African payroll legislation and statutory requirements
• Experience with payroll journals, control account reconciliations, third-party payments, and statutory submissions
• Knowledge of month-end reporting and tax-year-end processes
• Strong analytical, numerical, and problem-solving skills
• Excellent attention to detail and accuracy
• Ability to work independently, manage deadlines, and maintain strict confidentiality
• Strong communication and organisational skills
• A certificate or diploma in Payroll Administration will be advantageous.

If you're a detail-oriented payroll professional with strong technical payroll knowledge, advanced Excel skills, and the ability to manage complex payroll processes accurately and confidentially, we'd love to hear from you.