Payroll & HR Administrator

Profile Personnel; Stellenbosch; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Profile Personnel in Stellenbosch is seeking an experienced HR & Payroll Administrator to support payroll and HR administration in a fast-paced environment. You will handle weekly and monthly payrolls, maintain employee records and process statutory payments, while ensuring confidentiality and accuracy.

The role requires a minimum of 3 years' payroll experience and a payroll qualification. Strong numerical ability, attention to detail and good communication are essential for success.

Qualifications

• Grade 12 (Matric) is required.
• Payroll qualification or relevant payroll courses will be advantageous.
• Minimum of 3 years' payroll administration experience.
• Experience using VIP Payroll or similar software is advantageous.
• Solid understanding of South African payroll legislation and statutory compliance.

Responsibilities

• Process weekly, monthly and casual payrolls accurately and on time.
• Collect, verify and process timesheets and payroll information.
• Maintain payroll records and update employee information on the system.
• Handle statutory payments (SARS, UIF, Group Life & Funeral, Medical Aid, Garnishee, etc.).
• Prepare and submit monthly payroll reports and resolve wage queries.
• Distribute payslips and manage leave processing and reports.
• Assist with HR administration tasks and maintain employee files.
• Support Employee relations, disciplinary processes and HR enquiries.

Skills

Attention to detail

Numerical ability

Planning and organisation

Communication skills

Ability to work under pressure

Integrity

Problem solving

Team player

Education

Grade 12 (Matric)

Payroll qualification or relevant courses

Tools

VIP Payroll

Job description

Are you a detail-oriented payroll professional with a passion for accuracy and people? Our client is looking for an experienced HR & Payroll Administrator to join their team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with numbers, and is committed to maintaining confidentiality while delivering exceptional payroll and HR administration support.

Key Responsibilities

Payroll Administration

• Process weekly, monthly and casual payrolls accurately and within deadlines.

• Collect, verify and process timesheets and payroll information.

• Maintain payroll records and update employee information on the payroll system.

• Process statutory and third-party payments, including:

  • SARS

  • UIF

  • Group Life & Funeral

  • Medical Aid

  • Garnishee Orders

  • Other deductions

• Prepare and submit monthly payroll reports.

• Resolve payroll and wage-related queries.

• Distribute electronic payslips and printed payslips where required.

• Administer employee leave, process leave applications and prepare leave reports.

• Manage Group Life & Funeral claims.

• Assist with statutory submissions, including EMP501, Workman's Compensation, Employment Equity and SDL.

• Reconcile payroll cashbooks and prepare journal reports for the Finance department.

• Assist with incentive, bonus and annual salary increase processing.

• Contribute to the preparation of management reporting packs.

• Maintain organised payroll records, backups and monthly archives.

HR Administration

• Provide administrative support to the HR Team Leader.

• Perform general HR administration, including filing, scanning, document management and maintaining employee files.

• Manage HR correspondence and assist with employee enquiries.

• Draft disciplinary warnings and assist with arranging disciplinary hearings.

• Perform additional administrative duties as required.

Minimum Requirements

• Grade 12 (Matric).

• Payroll qualification or relevant payroll courses will be advantageous.

• Minimum of 3 years' payroll administration experience.

• Experience working on VIP Payroll or similar payroll software will be advantageous.

• Sound understanding of South African payroll legislation and statutory compliance.

Key Competencies

• Exceptional attention to detail and accuracy.

• Strong numerical and analytical ability.

• Excellent planning and organisational skills.

• Effective verbal and written communication skills.

• Ability to work under pressure and meet strict payroll deadlines.

• High level of integrity with the ability to handle confidential information.

• Strong problem-solving and decision-making skills.

• Proactive, assertive and professional approach.

• Team player with a strong work ethic.