Payroll Administrator

Durpro Workforce Solutions; KwaZulu-Natal; On-site; ZAR 279,000 - 390,600; Full time

Job summary

Durpro Workforce Solutions is seeking an experienced Payroll Administrator in Durban, South Africa. The ideal candidate should have a Grade 12 qualification and experience of 2-5+ years in payroll processing, preferably in a labour broking environment. Responsibilities include capturing employee data, processing payslips, and ensuring compliance with South African payroll laws. Strong skills in payroll software and Excel are required. The position is office-based with normal working hours from Monday to Friday.

Qualifications

• Minimum of 2-5 years’ experience processing payroll.
• Experience in a labour broking environment is strongly preferred.
• Strong understanding of South African payroll legislation and statutory deductions.

Responsibilities

• Capture new employees onto the Payroll System and terminate employees as needed.
• Process and prepare payslips, ensuring accuracy.
• Maintain and update employee records regularly.
• Review payslips and reconcile discrepancies.
• Ensure compliance with South African labour law and payroll standards.

Skills

Attention to detail

Organisational skills

Professional communication

Numerical ability

Analytical ability

Problem solving

Reconciliation skills

Education

Matric / Grade 12

Tertiary qualification in Payroll, HR, Accounting or Business Administration

Tools

Sage 300 People

VIP

Payspace

D-Bit

Advanced Excel skills

Job description

Our client is seeking an experienced Payroll Administrator to join their team based in Durban

MINIMUM REQUIREMENTS

• Matric / Grade 12
• Tertiary qualification in Payroll, HR, Accounting or Business Administration advantageous
• 2-5+ years’ experience processing payroll
• Labour broking environment experience strongly preferred
• Strong understanding of South African payroll legislation, statutory deductions and Bargaining Council conditions
• Proficiency in payroll software (e.g. Sage 300 People, VIP, Payspace, D-Bit) and advanced Excel skills

MAIN JOB FUNCTIONS

• Capture new employees onto the Payroll System from contracts and terminate employees when contracts end, are dismissed, or resign
• File documentation appropriately
• Capture employee time and payroll data from manual timesheets; compute time worked, post wages and deductions
• Process, print, and prepare payslips
• Ensure payslips are correctly emailed to consultants
• Maintain employee records by recording and updating information regularly
• Review payslips and reconcile payroll discrepancies
• Verify attendance and pay adjustments with consultants according to Pay Query Form
• Query discrepancies with Group Payroll Manager
• Provide payroll information to employees and managers on payroll matters, tax issues, and benefit plans
• Safekeeping of payroll records
• Liaise with management regarding payroll costs and payments
• Assist with ad-hoc requests from Payroll Manager and Directors
• Request missing documents from consultants (e.g., bank statements, ID documents)
• Maintain compliance with:
  • South African labour law (BCEA, LRA)
  • Bargaining council agreements
  • Statutory deduction requirements (PAYE, UIF, SDL, COIDA, etc)
• Ensure payroll data and processes adhere to audit, POPIA, and internal control standards
• Maintain and update employee data in payroll system

WORKING CONDITIONS

Office-based position in administration building

• Normal working hours:
  • Monday–Thursday: 7:30am – 4:30pm
  • Friday: 7:30am – 4:00pm
• Extra hours occasionally required during busy periods

SKILLS & COMPETENCIES

• Excellent attention to detail, organisational skills and ability to meet skills deadlines
• Professional communication skills and confidentiality in handling sensitive data
• High numerical and analytical ability
• Strong problem solving and reconciliation skills
• Ability to work under pressure and manage competing priorities