Part-Time Administrator

Remote Choice; South Africa; Remote; ZAR 83,000 - 138,000; Part time

Job summary

Remote Choice is seeking a reliable Part-Time Administrator to support day-to-day administrative activities from a remote location in South Africa. The role focuses on accurate record-keeping, spreadsheet-based administration, and monitoring expenditures.

The position will expand to include vehicle administration and fleet management tasks, with training available. Ideal for someone who enjoys organised records, enjoys working with figures, and can manage multiple tasks efficiently.

Qualifications

• Previous administrative experience is required.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Excel and common computer systems.
• Strong organisational and time-management skills.
• Able to work independently and manage daily tasks efficiently.

Responsibilities

• Maintaining accurate and organised records using spreadsheets and internal systems.
• Updating information and ensuring records are kept up to date.
• Monitoring expenditure and identifying discrepancies.
• Providing regular updates to management.
• Assisting with additional administrative tasks as required.
• Vehicle & Fuel Administration: recording and monitoring weekly fuel expenditure; updating vehicle information; monitoring MOTs, servicing, road tax and maintenance; recording repairs and costs.
• Equipment & Stock Records: maintaining records of equipment and protective clothing; recording issue dates and costs; monitoring equipment usage and expenditure.

Skills

Attention to detail

Organisational skills

Independent worker

Tools

Microsoft Excel

Internal fleet management systems

Job description

South Africa, South Africa

Hours: 20 hours per week, spread across 4 days (5 hours per day) Salary: Dependent on experience Job Type: Part-Time, Permanent Location: Remote from South Africa

About the Role

We are recruiting on behalf of an established and growing business seeking a reliable, organised and detail-oriented Part-Time Administrator to support its day-to-day administrative activities.

This is a varied position, ideally suited to someone who enjoys keeping records organised, working with spreadsheets and ensuring information is accurate and up to date.

The successful candidate will be responsible for maintaining records, monitoring expenditure, updating internal systems and highlighting any discrepancies or upcoming deadlines.

The role will initially focus on vehicle administration, fuel monitoring and general record-keeping, with additional administrative responsibilities introduced over time.

Key Responsibilities

General Administration

• Maintaining accurate and organised records using spreadsheets and internal systems.
• Updating information and ensuring records are kept up to date.
• Monitoring expenditure and identifying any unusual changes or discrepancies.
• Providing regular updates to management.
• Assisting with additional administrative tasks as required.

Vehicle & Fuel Administration

• Recording and monitoring weekly fuel expenditure across company vehicles.
• Identifying unusual changes in fuel consumption and reporting these to management.
• Adding and updating vehicle information on an internal fleet management system.
• Monitoring upcoming MOTs, servicing, road tax, and maintenance requirements.
• Recording vehicle repairs, maintenance work and associated costs.
• Ensuring vehicle records are accurate and easily accessible.

Equipment & Stock Records

• Maintaining records of equipment and protective clothing issued to employees.
• Recording dates of issue, replacements and associated costs.
• Keeping information organised within a central record-keeping system.
• Assisting with monitoring equipment usage and expenditure.

About You

• The ideal candidate will be an organised and dependable administrator with excellent attention to detail.
• Previous experience in an administrative role.
• Good working knowledge of Microsoft Excel and general computer systems.
• Strong organisational skills and attention to detail.
• Comfortable working with figures and maintaining accurate records.
• Ability to identify discrepancies and raise concerns when necessary.
• Ability to work independently and manage daily tasks efficiently.
• A reliable, methodical, and proactive approach to work.
• Experience in fleet administration or vehicle management would be beneficial but is not essential, as training will be provided.

Additional Information

This is an excellent opportunity for an experienced administrator looking for a consistent part-time position within an established and growing business.

The role offers a varied workload, a supportive working environment, and the opportunity to take on additional administrative duties as the position develops.