Senior Fleet Administrator

Placements24; Sandton; On-site; ZAR 320,000 - 480,000; Full time

Benefits offered by this job

Competitive salary

Exposure to a large fleet

Professional development

Job summary

Placements24 in Sandton, Gauteng, seeks a meticulous Senior Fleet Administrator to manage licensing, insurance, records and driver compliance for an extensive vehicle fleet. The role focuses on accuracy, proactive maintenance scheduling, and coordination with drivers and external authorities.

The position is on-site and offers a dynamic, growing logistics environment. The ideal candidate will have proven fleet administration experience, strong organizational skills, and proficiency with fleet

Qualifications

• Proven experience in fleet administration or similar role within transport.
• Strong knowledge of licensing, registration and insurance procedures in Gauteng.
• Proficiency with fleet management software and standard office applications.
• Excellent organizational and time management skills with keen attention to detail.
• Strong communication and interpersonal skills; ability to work independently.
• On-site work in Sandton and compliance with vehicle and driver regulations.

Responsibilities

• Manage vehicle licensing, registration and renewals.
• Administer fleet insurance policies, claims and renewals.
• Maintain accurate fleet records including vehicle details and history.
• Ensure drivers have valid licenses and permits; manage compliance docs.
• Schedule and track vehicle maintenance and repairs.
• Process vehicle invoices and expenses with accuracy.
• Prepare regular reports on fleet status, licensing, insurance and compliance.
• Communicate with drivers, maintenance teams and authorities on admin matters.
• Support fleet manager with administrative tasks and projects.
• Ensure adherence to company policies and legal requirements.

Skills

Fleet administration

Attention to detail

Organizational skills

Driver compliance

Communication skills

Education

Administrative qualification

Tools

Fleet management software

Microsoft Office Suite

Job description

About the Role

Our client, a rapidly expanding transport and logistics company, is seeking a meticulous and highly organized Senior Fleet Administrator to join their team in Sandton , Gauteng . This role is critical for the smooth administrative functioning of the company's extensive vehicle fleet. You will be responsible for managing all aspects of fleet administration, including vehicle licensing, insurance, record-keeping, driver compliance, and assisting with maintenance scheduling. The ideal candidate will possess exceptional attention to detail, strong organizational skills, and proficiency in fleet management software. This is an on-site position offering a stable and dynamic work environment within a growing industry. You will play a key role in ensuring the fleet operates in full compliance and its administrative records are impeccably maintained.

Key Responsibilities

• Manage all aspects of vehicle licensing, registration, and renewals.
• Administer fleet insurance policies, claims, and renewals.
• Maintain accurate and up-to-date fleet records, including vehicle details, ownership, and history.
• Ensure all drivers possess valid licenses and permits, and manage driver compliance documentation.
• Assist in scheduling and tracking vehicle maintenance and repairs.
• Process vehicle-related invoices and expenses, ensuring accuracy and timely payment.
• Prepare regular reports on fleet status, licensing, insurance, and compliance.
• Communicate effectively with drivers, maintenance teams, and external authorities regarding administrative matters.
• Support the fleet manager with various administrative tasks and projects.
• Ensure adherence to company policies and legal requirements related to fleet management.

Requirements

• Proven experience in fleet administration or a similar administrative role within the transport industry.
• Strong knowledge of vehicle licensing, registration, and insurance procedures in Gauteng .
• Proficiency with fleet management software and standard office applications (e.g., Microsoft Office Suite).
• Excellent organizational and time management skills with a keen eye for detail.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Understanding of basic compliance requirements for commercial vehicles and drivers.
• A proactive approach to problem-solving.Must be able to work on-site in Sandton .
• A relevant administrative qualification or background is preferred.

Benefits

• Competitive salary package.
• Opportunity to work with a large and dynamic fleet.
• Be part of a growing and reputable logistics company.
• Professional development and learning opportunities.
• A structured and supportive work environment.
• Contribute to the efficient operation of the transport division.