Fleet Administrator

Placements24; Soweto; Hybrid; ZAR 180,000 - 260,000; Full time

Benefits offered by this job

Hybrid work arrangement

Paid annual leave

Access to fleet management tools

Job summary

WhatJobs Direct is seeking a meticulous Fleet Administrator in Soweto to support fleet management operations with hybrid on-site and remote duties. You will maintain vehicle and driver records, manage maintenance schedules, and handle fleet documentation in collaboration with the Fleet Manager.

The role emphasizes organization, accuracy, and effective communication with drivers and service providers. The ideal candidate will be proficient with MS Office and fleet software, with at least two

Qualifications

• 2+ years of experience in an administrative role, preferably in fleet management or transport.
• Strong organizational and record-keeping skills with attention to detail.
• Proficiency in Microsoft Office and familiarity with fleet management software is a plus.
• Good communication and interpersonal skills for interaction with drivers and staff.

Responsibilities

• Maintain accurate records for vehicles and drivers (licensing, insurance, service history).
• Schedule vehicle maintenance and coordinate with service providers.
• Process fleet documentation (fuel logs, mileage, accident reports).
• Ensure compliance with vehicle registration and roadworthiness requirements.
• Communicate with drivers to gather information and provide admin support.
• Track fleet expenses and assist in budget reconciliation.

Skills

Organizational skills

Record-keeping

Communication

Task prioritization

Education

High school diploma

Tools

Microsoft Office

Fleet management software

Job description

About the Role

Our client, WhatJobs Direct, is seeking a meticulous and organized Fleet Administrator to support their fleet management operations in Soweto, Gauteng. This hybrid role is crucial for ensuring the smooth administrative functioning of the fleet, including record-keeping, compliance documentation, and communication with drivers and service providers. You will work closely with the Fleet Manager to maintain accurate vehicle and driver information, manage maintenance schedules, and assist with general administrative tasks. The ideal candidate is highly organized, detail-oriented, and proficient with administrative software. This position offers a blend of remote work flexibility and essential on-site duties to support local operations.

Key Responsibilities

• Maintain accurate and up-to-date records for all vehicles and drivers, including licensing, insurance, and service history.
• Assist in scheduling vehicle maintenance and repairs, coordinating with service providers.
• Process fleet-related documentation, such as fuel logs, mileage reports, and accident reports.
• Ensure compliance with all relevant vehicle registration and roadworthy requirements.
• Communicate with drivers to gather necessary information and provide administrative support.
• Manage and track fleet expenses and assist in budget reconciliation.
• Generate routine reports on fleet status, mileage, and maintenance for management.
• Handle inquiries from drivers regarding administrative or documentation matters.
• Assist with the onboarding process for new drivers, ensuring all required paperwork is completed.
• Maintain an organized filing system, both digital and physical.

Requirements

• Minimum of 2 years of experience in an administrative role, preferably within fleet management or a related transport industry.
• Strong organizational and record-keeping skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with fleet management software is a plus.
• Good communication and interpersonal skills, able to interact effectively with drivers and staff.
• Ability to manage multiple tasks and prioritize effectively.
• Experience working in a hybrid environment, balancing remote tasks with on-site responsibilities in Soweto, Gauteng.
• Understanding of basic fleet operations and compliance requirements in South Africa.
• High school diploma or equivalent is required; further administrative qualifications are advantageous.
• Reliable and self-motivated with the ability to work independently.

Benefits

• Competitive salary based on qualifications and experience.
• Hybrid work arrangement offering a balance of remote and office work.
• Opportunity to contribute to the efficient administration of a vital fleet.
• Supportive team environment.
• Paid annual leave.
• Potential for skill development in fleet management.
• Access to relevant administrative tools and systems.