Fleet Administrator

Placements24; Upington; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Placements24 is seeking a meticulous Fleet Administrator to support Upington operations. You will maintain fleet records, coordinate maintenance, manage invoices, and ensure regulatory compliance within a busy transport environment.

The role requires strong admin skills, attention to detail, and the ability to multitask effectively. Upington residents or reliable commuting through the city are preferred, with opportunities to grow in the fleet management field.

Qualifications

• Proven administrative experience in a fleet/transport setting is preferred.
• Strong organizational skills and attention to detail are essential.
• Proficiency with Microsoft Word and Excel for record-keeping and reporting.
• Excellent communication and interpersonal skills are required.
• Ability to multitask and prioritize in a dynamic environment.
• Knowledge of fleet maintenance processes and fleet management software is advantageous.
• Reliability, punctuality and a strong work ethic are essential.
• High school diploma or equivalent; further admin/logistics training is a plus.

Responsibilities

• Maintain accurate records for all fleet vehicles including registration, licensing, insurance, and service history.
• Schedule and coordinate routine maintenance and repairs with mechanics and service providers.
• Process fleet invoices, expense claims and driver reimbursements.
• Ensure compliance with legal/regulatory requirements for fleet operation, including roadworthy certifications.
• Assist with fuel card programs and monitoring fuel consumption.
• Prepare reports on fleet utilization and maintenance costs for management.
• Manage vehicle accident reporting and claims processes.
• Communicate fleet policies and documentation to drivers and onboarding.

Skills

Administrative experience

Organizational skills

Attention to detail

Communication skills

Multitasking

Fleet knowledge

Reliability

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

About the Role

Our client, a significant transport and logistics company operating in Upington, Northern Cape, is seeking a meticulous and organized Fleet Administrator to join their operations team. This role is vital for supporting the efficient management of the company's vehicle fleet. You will be responsible for maintaining accurate records, processing documentation, coordinating maintenance schedules, and ensuring compliance with regulatory requirements. The ideal candidate will possess strong administrative skills, a keen eye for detail, and the ability to manage multiple tasks effectively in a busy environment. This is an excellent opportunity for someone looking to contribute to the smooth running of a fleet operation in Upington, Northern Cape, and to develop their career in the transport industry.

Key Responsibilities

• Maintain accurate and up-to-date records for all fleet vehicles, including registration, licensing, insurance, and service history.
• Schedule and coordinate routine vehicle maintenance and repairs, liaising with mechanics and service providers.
• Process fleet-related invoices, expense claims, and driver reimbursement requests.
• Ensure compliance with all legal and regulatory requirements for fleet operation, including roadworthy certifications.
• Assist in managing fuel card programs and monitoring fuel consumption.
• Prepare reports on fleet utilization, maintenance costs, and other relevant metrics for management.
• Manage vehicle accident reporting and claims processes.
• Maintain communication with drivers regarding fleet policies, documentation, and compliance.
• Assist with driver onboarding processes, including documentation verification and license checks.
• Ensure the overall administrative efficiency of the fleet management department.

Requirements

• Proven experience in an administrative role, preferably within a fleet or transport environment.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office Suite, particularly Word and Excel, for record-keeping and reporting.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively in a dynamic setting.
• Knowledge of vehicle maintenance processes and fleet management software is advantageous.
• Must be reliable, punctual, and possess a strong work ethic.
• High school diploma or equivalent qualification required; further training in administration or logistics is a plus.
• Must reside in or be able to commute reliably to Upington, Northern Cape.

Benefits

• An annual salary of ZAR , commensurate with administrative experience.
• Potential for annual bonuses based on administrative efficiency and accuracy.
• Contribution towards medical aid and retirement savings.
• Paid time off and company holidays.
• A supportive team environment and opportunities for learning within the transport sector.
• Be part of a vital support function for a key local business.