Operations & Orders Administrator

JVR Software; Wes-Kaap; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Time Personnel in Western Cape seeks an experienced Client Services/Sales Support professional to handle calls, filing, document creation and pricing assistance. The role blends office admin, procurement support and coordination with head office and suppliers.

Requirements include strong communication, multitasking ability and reliable administration. The position offers exposure to inventory control, invoicing processes and event planning within a dynamic team environment.

Qualifications

• Previous experience working with purchase orders, invoicing, credit notes etc.
• Strong communication and interpersonal skills.
• Ability to multitask, initiate improvements with day to day support tasks and all administration.

Responsibilities

• Handling incoming calls professionally.
• Maintaining and organizing digital and document filing.
• Creating and editing documents such as letters, reports, presentations and assisting with pricing for tenders.
• Updating and maintaining databases.
• Monitoring inventory, ordering supplies, and ensuring adequate stock levels.
• Assist with planning and execution of office events, meetings and training sessions.
• Assisting with expense tracking & invoice processing.
• Communicating effectively with Head Office and ensuring all deadline requirements are met.
• Assisting with HR administration, maintaining personnel records.
• Manage vehicle service records and bookings.
• Assist in development and enforcement of office policies.
• Obtain quotations from suppliers, approvals and processing of orders for materials for construction sites.
• Follow up with suppliers regarding order confirmations, stock availability and delivery dates.
• Monitor outstanding orders and communicate delays or shortages to management and site personnel.
• Ensure orders are documented with supporting paperwork filed.
• Maintain/update materials-to-site delivery schedule.
• Coordinate deliveries with suppliers, transporters and site personnel to ensure on-time deliveries.
• Assist with urgent material requirements and delivery schedule changes.
• Communicate delivery arrangements and delays to relevant parties.
• Available to assist with daily requests from management.
• Escalate urgent matters requiring management approval.
• Communicate with suppliers and site staff to meet site requirements efficiently.

Skills

Communication skills

Interpersonal skills

Multitasking

Administrative tasks

Tools

MS Office

Job description

Time Personnel in Western Cape seeks an experienced Client Services/Sales Support professional to handle calls, filing, document creation and pricing assistance. The role blends office admin, procurement support and coordination with head office and suppliers.

Requirements include strong communication, multitasking ability and reliable administration. The position offers exposure to inventory control, invoicing processes and event planning within a dynamic team environment.