Western Cape: Office Manager & Orders Administrator posted by Time Personnel

JVR Software; Wes-Kaap; Sur place; ZAR 180 000 - 240 000; Plein temps

Résumé du poste

Time Personnel in Western Cape seeks an experienced Client Services/Sales Support professional to handle calls, filing, document creation and pricing assistance. The role blends office admin, procurement support and coordination with head office and suppliers.

Requirements include strong communication, multitasking ability and reliable administration. The position offers exposure to inventory control, invoicing processes and event planning within a dynamic team environment.

Qualifications

• Previous experience working with purchase orders, invoicing, credit notes etc.
• Strong communication and interpersonal skills.
• Ability to multitask, initiate improvements with day to day support tasks and all administration.

Responsabilités

• Handling incoming calls professionally.
• Maintaining and organizing digital and document filing.
• Creating and editing documents such as letters, reports, presentations and assisting with pricing for tenders.
• Updating and maintaining databases.
• Monitoring inventory, ordering supplies, and ensuring adequate stock levels.
• Assist with planning and execution of office events, meetings and training sessions.
• Assisting with expense tracking & invoice processing.
• Communicating effectively with Head Office and ensuring all deadline requirements are met.
• Assisting with HR administration, maintaining personnel records.
• Manage vehicle service records and bookings.
• Assist in development and enforcement of office policies.
• Obtain quotations from suppliers, approvals and processing of orders for materials for construction sites.
• Follow up with suppliers regarding order confirmations, stock availability and delivery dates.
• Monitor outstanding orders and communicate delays or shortages to management and site personnel.
• Ensure orders are documented with supporting paperwork filed.
• Maintain/update materials-to-site delivery schedule.
• Coordinate deliveries with suppliers, transporters and site personnel to ensure on-time deliveries.
• Assist with urgent material requirements and delivery schedule changes.
• Communicate delivery arrangements and delays to relevant parties.
• Available to assist with daily requests from management.
• Escalate urgent matters requiring management approval.
• Communicate with suppliers and site staff to meet site requirements efficiently.

Connaissances

Communication skills

Interpersonal skills

Multitasking

Administrative tasks

Outils

MS Office

Description du poste

Employer Time Personnel Location Western Cape Job type Client Services/Sales Support Salary Not specified Buy Maps Posted 22 Oct 2026

• Previous experience working with purchase orders, invoicing, credit notes etc.
• Strong communication and interpersonal skills.
• Ability to multitask, initiate improvements with day to day support tasks and all administration.

DUTIES:

• Handling incoming calls professionally
• Maintaining and organizing digital and document filing
• Creating and editing documents such as letters, reports, presentations and assisting with pricing for tenders.
• Updating and maintaining databases
• Monitoring inventory, ordering supplies, and ensuring adequate stock levels.
• Assist with the planning and execution of office events, meetings, and training sessions.
• Assisting with expense tracking & invoice processing
• Communicating effectively with Head Office and ensuring all deadline requirements are met
• Assisting with HR administration, maintaining personnel records.
• Manage vehicle service records and bookings
• Assisting in the development and enforcement of office policies.
• Obtain quotations from suppliers, getting approvals and processing of orders for materials required for construction sites.
• Follow up with suppliers regarding order confirmations, stock availability and expected delivery dates.
• Monitor outstanding orders and communicate any delays or shortages to management and the relevant site personnel.
• Ensure that all orders are properly documented and that the necessary supporting paperwork is obtained and filed.
• Maintain/update the materials-to-site delivery schedule.
• Coordinate deliveries with suppliers, transporters and site personnel and ensure deliveries are correct and on time.
• Assist with urgent material requirements and changes to delivery schedules.
• Communicate delivery arrangements and any potential delays to the relevant parties.
• Available to assist with daily requests from management.
• Escalate urgent matters, problems or issues requiring management approval.
• Communicate with suppliers and relevant staff to ensure that site requirements are attended to efficiently.

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