Site Operations & Orders Administrator

Time Personnel; Cape Town; On-site; ZAR 320,000 - 420,000; Full time

Job summary

Time Personnel is seeking an Office Manager / Orders Administrator for a client in Cape Town. You will manage office operations, handle purchase orders, invoicing, and supplier communications, and support the Site Manager with admin tasks.

Inventory control, scheduling, HR administration, and document management are part of daily duties. The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced construction environment.

Qualifications

• Matric required; post matric qualifications advantageous.
• Experience with purchase orders, invoicing, credit notes, and supplier documentation.
• Strong communication and interpersonal skills are essential for client interactions.
• Computer literacy and the ability to multitask and support day-to-day administration.

Responsibilities

• Handle incoming calls professionally.
• Schedule site deliveries and calendar management.
• Maintain digital and document filing systems.
• Create and edit documents such as letters, reports, and tender pricing assistance.
• Update and maintain databases and inventory levels.
• Assist with HR administration and personnel records.
• Coordinate deliveries with suppliers and site personnel to ensure on-time arrival.
• Assist with daily requests from management and escalate urgent matters.

Skills

Purchase orders

Invoicing

Credit notes

Communication skills

Interpersonal skills

Computer literate

Multitasking

Administration

Education

Matric

Post-matric qualifications advantageous

Job description

Time Personnel is seeking an Office Manager / Orders Administrator for a client in Cape Town. You will manage office operations, handle purchase orders, invoicing, and supplier communications, and support the Site Manager with admin tasks.

Inventory control, scheduling, HR administration, and document management are part of daily duties. The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced construction environment.