Operations Assistant

Talented Recruitment Specialists; Ballito; On-site; ZAR 230,000 - 340,000; Full time

Job summary

Talented Recruitment Specialists is partnering with a Ballito-based logistics company to recruit an Operations Assistant. You will support administration and the logistical coordination of LPG collections and deliveries, both nationally and across borders, while assisting senior members of the operations team.

The role requires strong numerical skills, meticulous data handling, and excellent communication to ensure timely orders, stock accuracy, and adherence to procedures.

Qualifications

• Grade 12 qualification.
• 3–5 years relevant experience in an Operations environment.
• Exceptional attention to detail.
• Strong problem-solving skills.
• Highly numerate with the ability to capture, analyse, and present data accurately.
• Quality-focused with a commitment to high standards.
• Strong interpersonal and relationship-building skills.
• Positive, energetic and results-driven approach.
• Excellent administrative and organisational skills.
• Logical and analytical thinker.
• Excellent verbal and written communication skills.

Responsibilities

• Process and accurately record customer collection nominations.
• Provide daily customer updates according to the distribution list.
• Create and manage Sales Orders in Business Central, including payment follow-up for CIA customers.
• Process contractual customer orders from Bulk Sales Orders (BSOs) and elevate amendments.
• Liaise with supervisors regarding ad hoc stock requests.
• Process orders in Gasrite and complete pre-release activities where required.
• Follow operational procedures, including vehicle verification and order release controls.
• Record, distribute, and track orders, updating automated reporting systems as required.
• Ensure stock issuance remains within authorised limits and elevate exceptions to management.
• Process orders within agreed timelines, communicating delays to supervisors and customers.
• Implement management instructions within delegated authority levels.
• Participate in operational and team meetings, contributing to continuous improvement initiatives.
• Maintain effective customer communication regarding collections and order status.
• Support senior team members and ensure compliance with current operational procedures and documentation.

Skills

Attention to detail

Data analysis

Numeracy

Communication skills

Problem solving

Interpersonal skills

Organisational skills

Quality mindset

Education

Grade 12

Tools

Business Central (BC)

Gasrite

Job description

A leading logistics company based in Ballito is seeking an Operations Assistant to support the administration and logistical coordination of LPG collections and deliveries, both nationally and across borders. The role also involves providing assistance to senior members of the operations team.

Duties and Responsibilities:

• Process and accurately record customer collection nominations.
• Provide daily customer updates according to the distribution list.
• Create and manage Sales Orders in Business Central (BC), including payment follow-up for CIA
• customers.
• Process contractual customer orders from Bulk Sales Orders (BSOs) and elevate any required
• amendments to management.
• Liaise with supervisors regarding ad hoc stock requests.
• Process orders in Gasrite and complete pre-release activities where required.
• Follow all operational procedures, including vehicle verification and order release controls.
• Record, distribute, and track orders, updating automated reporting systems as required.
• Ensure stock issuance remains within authorised limits and elevate exceptions to
• management.
• Process orders within agreed timelines, communicating delays to supervisors and customers.
• Implement management instructions within delegated authority levels.
• Participate in operational and team meetings, contributing to continuous improvement
• initiatives.
• Maintain effective customer communication regarding collections and order status.
• Support senior team members and ensure compliance with current operational procedures and documentation.

Requirements:

• Grade 12
• 3 – 5 years relevant experience in an Operations environment
• Exceptional attention to detail
• Strong problem-solving skills
• Highly numerate, with the ability to capture, analyse, and present data accurately
• Quality-focused with a commitment to maintaining high standards
• Strong interpersonal and relationship-building skills
• Positive, energetic, and results-driven approach
• Excellent administrative and organisational skills
• Logical and analytical thinker
• Excellent verbal and written communication skills

IMPORTANT NOTICE

By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:

I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer “personal information” shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).