Operations Administrative Assistant - WhatJobs Direct (Randburg)

Placements24; Randburg; Hybrid; ZAR 180,000 - 260,000; Full time

Job summary

WhatJobs Direct is seeking an Operations Administrative Assistant to support the operations team remotely from Randburg, Gauteng. You will handle scheduling, data management, reporting, and document control while coordinating with internal teams and vendors.

The role emphasizes proactive organization, attention to detail, and the ability to work independently in a fully remote environment. Experience with CRM systems and office software is essential for success.

Qualifications

• Proven experience in an administrative role, preferably supporting operations or logistics.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and operational software.
• Excellent organizational and time-management skills, with the ability to prioritize effectively.
• Strong written and verbal communication skills.
• Experience with remote work tools and virtual collaboration platforms is essential.
• Ability to work independently, take initiative, and manage multiple tasks simultaneously.
• High attention to detail and accuracy.
• Comfortable working in a fully remote setting.
• Relevant degree or diploma in Business Administration or a related field is a plus.
• Understanding of operational workflows and supply chain principles is beneficial.

Responsibilities

• Provide admin support to the operations team, including scheduling, data management, and reporting.
• Organize operational documents, records, and project files.
• Coordinate logistics and assist with supply chain administration.
• Track project status and ensure deadlines.
• Coordinate with internal teams and vendors.
• Prepare reports, summaries, and presentations.
• Assist with onboarding of new staff.
• Maintain databases and CRM systems for operations.
• Suggest improvements to operational processes.
• Handle inquiries related to operations.

Skills

Administrative experience

Operations support

Time management

Communication skills

Remote collaboration tools

Education

Business Administration degree/diploma

Tools

Microsoft Excel

Microsoft Word

PowerPoint

CRM systems

Operational software

Job description

About the Role

Our client, WhatJobs Direct , is seeking a motivated and detail-oriented Operations Administrative Assistant for a fully remote position supporting their teams in Randburg, Gauteng, ZA . This role is critical for streamlining operations and providing robust administrative support to the operations department. The ideal candidate will be proactive, possess excellent organizational skills, and thrive in a remote work environment. You will be responsible for managing various operational administrative tasks, ensuring efficiency and accuracy in all processes. This is a fantastic opportunity to contribute to a key business function while enjoying the flexibility of remote work.

Key Responsibilities

Provide administrative support to the operations department, including scheduling, data management, and reporting. Manage and organize operational documents, records, and project files. Coordinate logistics for operational activities and assist with supply chain administration. Track and update project status, ensuring deadlines are met. Liaise with internal teams and external vendors to facilitate operational tasks. Prepare operational reports, summaries, and presentations as required. Assist with the onboarding of new operational staff. Maintain accurate databases and CRM systems related to operations. Identify and suggest improvements to operational administrative processes. Handle incoming inquiries related to operational activities.

Requirements

Proven experience in an administrative role, preferably supporting operations or logistics. Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and operational software. Excellent organizational and time-management skills, with the ability to prioritize effectively. Strong written and verbal communication skills. Experience with remote work tools and virtual collaboration platforms is essential. Ability to work independently, take initiative, and manage multiple tasks simultaneously. High attention to detail and accuracy. Comfortable working in a fully remote setting. Relevant degree or diploma in Business Administration or a related field is a plus. Understanding of operational workflows and supply chain principles is beneficial.

Benefits

This fully remote position offers a competitive salary and a comprehensive benefits package. Our client is committed to fostering a positive and flexible work environment, providing opportunities for professional growth. Enjoy the convenience of working from home while being a vital part of the operations team. This role offers exposure to critical business functions and the chance to make a significant impact. Join WhatJobs Direct and contribute your skills from anywhere, supporting operations teams connected to Randburg, Gauteng, ZA .