Remote Operations Administrative Coordinator

Placements24; Durban; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Competitive pay

Fully remote

Training opportunities

Remote team culture

Career growth

Job summary

Placements24 is seeking a Remote Operations Administrative Coordinator to join a dispersed team. This fully remote role focuses on streamlining administrative processes and supporting operational departments, with the Durban, KwaZulu-Natal, ZA region highlighted for context.

You will manage schedules, documentation, and communications to uphold efficiency and reliability in a remote-first environment. Ideal candidates will have strong organizational skills, attention to detail, and the ability

Qualifications

• Proven experience in an administrative role, preferably within operations or logistics.
• Strong understanding of operational workflows and supply chain processes is a significant advantage.
• Excellent organizational and time-management skills, crucial for remote work effectiveness.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with operational software or CRM systems.
• Exceptional written and verbal communication skills.
• Ability to work autonomously, manage priorities, and meet deadlines consistently.
• High level of accuracy and attention to detail in all tasks.
• Problem-solving aptitude and a proactive approach to challenges.
• A stable internet connection and a dedicated workspace are mandatory for this remote position.

Responsibilities

• Coordinate and manage operational schedules, ensuring alignment across different teams and projects.
• Process and track operational documentation, including reports, invoices, and shipping manifests.
• Facilitate clear and timely communication between operational staff, management, and external partners.
• Maintain and update operational databases with accuracy and efficiency.
• Prepare regular operational performance reports for management review.
• Assist in the coordination of logistics and resource allocation for operational tasks.
• Troubleshoot and resolve administrative issues that may arise within operational workflows.
• Support the implementation of new operational procedures and systems.
• Manage correspondence and ensure all operational records are properly filed and accessible.
• Proactively identify areas for administrative process improvement within operations.

Skills

Administrative experience

Operations knowledge

MS Office proficiency

CRM familiarity

Communication skills

Autonomy

Attention to detail

Remote work setup

Education

High school diploma

Business administration certificate

Tools

CRM systems

Database management

Job description

About the Role

Our client, a leading logistics and supply chain solutions provider, is looking for a dedicated Remote Operations Administrative Coordinator to join their dispersed team. This fully remote position is designed for a proactive individual who can efficiently manage administrative tasks supporting our operational departments. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and the ability to thrive in an independent work environment. You will be responsible for streamlining administrative processes, ensuring smooth communication, and providing crucial support to operational teams across various functions. This role is pivotal in maintaining the high standards of efficiency and reliability that our company prides itself on. As a remote-first organization, we provide the tools and support necessary for you to excel from anywhere in Durban, KwaZulu-Natal, ZA, fostering a culture of trust and performance.

Key Responsibilities

• Coordinate and manage operational schedules, ensuring alignment across different teams and projects.
• Process and track operational documentation, including reports, invoices, and shipping manifests.
• Facilitate clear and timely communication between operational staff, management, and external partners.
• Maintain and update operational databases with accuracy and efficiency.
• Prepare regular operational performance reports for management review.
• Assist in the coordination of logistics and resource allocation for operational tasks.
• Troubleshoot and resolve administrative issues that may arise within operational workflows.
• Support the implementation of new operational procedures and systems.
• Manage correspondence and ensure all operational records are properly filed and accessible.
• Proactively identify areas for administrative process improvement within operations.

Requirements

• Proven experience in an administrative role, preferably within operations or logistics.
• Strong understanding of operational workflows and supply chain processes is a significant advantage.
• Excellent organizational and time-management skills, crucial for remote work effectiveness.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with operational software or CRM systems.
• Exceptional written and verbal communication skills.
• Ability to work autonomously, manage priorities, and meet deadlines consistently.
• High level of accuracy and attention to detail in all tasks.
• Problem-solving aptitude and a proactive approach to challenges.
• A stable internet connection and a dedicated workspace are mandatory for this remote position.
• High school diploma or equivalent; a certificate or diploma in business administration or a related field is preferred.

Benefits

• Competitive remuneration package.
• Fully remote working arrangement, offering significant flexibility.
• Opportunity to be part of a dynamic and growing industry leader.
• Professional development and ongoing training opportunities.
• Supportive remote team culture focused on collaboration and mutual success.
• Contribute directly to the efficiency of critical operational functions in Durban, KwaZulu-Natal, ZA.