Administrative Officer - Operations Support

Placements24; Pretoria; Hybrid; ZAR 180,000 - 300,000; Full time

Job summary

WhatJobs Direct, based in Pretoria, seeks a diligent Administrative Officer for a fully remote role within the operations team. You will provide comprehensive administrative support, manage records, generate reports, schedule meetings, and coordinate communications from your home office.

The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills. If you thrive in a structured environment and seek a remote opportunity to apply administrative expertise

Qualifications

• Proven experience in an administrative or officer role.
• Strong proficiency in Microsoft Office Suite.
• Excellent organizational and time management skills.
• Detail-oriented with a high degree of accuracy.
• Strong written and verbal communication in English.
• Ability to work independently and manage multiple tasks remotely.
• Experience with virtual collaboration tools and remote work practices.
• Problem-solving mindset and proactive approach.
• Must be able to work remotely from Pretoria or surrounding areas.
• Familiarity with operations processes is advantageous.

Responsibilities

• Provide essential administrative support to the operations department.
• Manage and maintain departmental records, databases, and filing systems.
• Assist in the preparation of operational reports, presentations, and documentation.
• Coordinate meetings, schedule appointments, and manage calendars.
• Handle incoming and outgoing communications, ensuring prompt and professional responses.
• Facilitate communication between different teams and departments.
• Process and track invoices, expense claims, and other financial documents.
• Support project management activities by tracking progress and deadlines.
• Ensure compliance with company policies and procedures.
• Proactively identify and resolve administrative issues to maintain operational efficiency.

Skills

Organizational skills

Time management

Written & verbal communication

Independent work

Remote work

Tools

Microsoft Office

Job description

About the Role

Our client, WhatJobs Direct, is seeking a diligent and proactive Administrative Officer to join their operations team. This role is based in Pretoria and offers a fully remote working arrangement, allowing you to contribute effectively from your home office. The successful candidate will be responsible for providing comprehensive administrative support to the operations department, ensuring efficiency and smooth workflow. You will handle a variety of tasks, including data management, report generation, scheduling, and communication coordination. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication skills. If you thrive in a structured environment and are looking for a remote opportunity to apply your administrative expertise within the dynamic operations sector in Pretoria , this role is for you.

Key Responsibilities

• Provide essential administrative support to the operations department.
• Manage and maintain departmental records, databases, and filing systems.
• Assist in the preparation of operational reports, presentations, and documentation.
• Coordinate meetings, schedule appointments, and manage calendars.
• Handle incoming and outgoing communications, ensuring prompt and professional responses.
• Facilitate communication between different teams and departments.
• Process and track invoices, expense claims, and other financial documents.
• Support project management activities by tracking progress and deadlines.
• Ensure compliance with company policies and procedures.
• Proactively identify and resolve administrative issues to maintain operational efficiency.

Requirements

• Proven experience in an administrative or officer role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Detail-oriented with a high degree of accuracy.
• Strong written and verbal communication skills in English.
• Ability to work independently and manage multiple tasks simultaneously in a remote setting.
• Experience with virtual collaboration tools and remote work practices.
• A problem-solving mindset and a proactive approach to tasks.
• Must be able to work remotely from Pretoria or surrounding areas.
• Familiarity with operations processes is advantageous.

Benefits

• This position offers a competitive salary and the significant advantage of a fully remote work arrangement, allowing for excellent work-life balance.
• Our client is committed to employee development and provides opportunities for professional growth.
• You will be part of a supportive and collaborative team, contributing to the success of vital operations.
• The role offers exposure to diverse projects and a chance to enhance your administrative skill set within a forward-thinking organization.
• Join us in Pretoria and build a rewarding career in administrative operations.