Onsite Administration & Site Coordination Lead

Rcpm Industries; South Africa; On-site; ZAR 180,000 - 280,000; Full time

Job summary

The Administrative Coordinator role is based on-site in Vereeniging, Gauteng, ZA. The successful candidate will streamline daily administrative operations, manage calendars, coordinate meetings, handle correspondence, and support the office’s operational needs with accuracy and discretion.

You will liaise with internal teams and external partners, organize travel, maintain filing systems, prepare reports and presentations, and assist with events and procurement.

Qualifications

• Proven experience as an Administrative Coordinator or in a similar high-level administrative role.
• Exceptional organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills, with a professional and diplomatic demeanor.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently, exercise discretion, and collaborate effectively with a diverse team.
• Strong attention to detail and a commitment to producing high-quality results.
• Experience with office management, event coordination, and vendor relations

Responsibilities

• Coordinate and manage daily administrative operations to ensure smooth workflow.
• Manage complex calendars, schedule meetings, and make travel arrangements for staff.
• Handle all incoming and outgoing communications, including high-volume correspondence, calls, and emails.
• Maintain meticulous and organized filing systems, both physical and digital.
• Prepare, edit, and proofread documents, reports, and presentations with accuracy.
• Oversee office supplies and equipment, managing inventory and procurement.
• Serve as a primary point of contact for internal and external stakeholders.
• Assist with the planning and execution of office events and projects.
• Ensure compliance with company policies and administrative best practices.
• Provide comprehensive support to management and other team members as needed

Skills

Organizational skills

Multitasking

Time management

Verbal and written communication

Microsoft Office proficiency

Independence and collaboration

Tools

Microsoft Office

Job description

Administrative Coordinator – Vereeniging, Gauteng

Our client, WhatJobs Direct, is seeking a highly efficient and proactive Administrative Coordinator for an on-site position in **Vereeniging, Gauteng, ZA**. This role is critical to ensuring the seamless coordination of administrative functions and supporting the operational needs of the office. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and strong communication abilities. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and ensuring the overall efficiency of the administrative department. This is an excellent opportunity to contribute to a reputable organization and build your career in **Vereeniging**. We are dedicated to fostering a professional and productive work environment where your contributions are valued. Join us in strengthening our operational framework in **Gauteng**. We are looking for a reliable, resourceful, and experienced individual who can take ownership of their responsibilities and drive administrative excellence. Embrace this role to become a key player in the **Vereeniging** office's success.

Key Responsibilities

• Coordinate and manage daily administrative operations to ensure smooth workflow.
• Manage complex calendars, schedule meetings, and make travel arrangements for staff.
• Handle all incoming and outgoing communications, including high-volume correspondence, calls, and emails.
• Maintain meticulous and organized filing systems, both physical and digital.
• Prepare, edit, and proofread documents, reports, and presentations with accuracy.
• Oversee office supplies and equipment, managing inventory and procurement.
• Serve as a primary point of contact for internal and external stakeholders.
• Assist with the planning and execution of office events and projects.
• Ensure compliance with company policies and administrative best practices.
• Provide comprehensive support to management and other team members as needed.

Requirements

• Proven experience as an Administrative Coordinator or in a similar high-level administrative role.
• Exceptional organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills, with a professional and diplomatic demeanor.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to work independently, exercise discretion, and collaborate effectively with a diverse team.
• Strong attention to detail and a commitment to producing high-quality results.
• Experience with office management, event coordination, and vendor relations