Office Support Assistant

Vine Recruitment; Paarl; On-site; ZAR 100,000 - 145,000; Full time

Job summary

Vine Recruitment in Paarl is seeking an Office Support Assistant to maintain a tidy, professional office environment. This role involves receptionist duties, refreshments, receiving guests and deliveries, and coordinating garden and pool services.

The ideal candidate is reliable, punctual, detail-oriented and able to work independently. Afrikaans communication skills and a responsible approach to confidentiality are essential for daily office operations.

Qualifications

• Reliable, punctual and self-motivated.
• Neat, organised and detail-oriented.
• Friendly and professional in dealing with guests and staff.
• Good communication skills in Afrikaans.
• Able to work independently, prioritise tasks and manage responsibilities effectively.
• Able to identify problems and report them promptly.
• Maintain strict confidentiality regarding all information, documents and matters accessed in the course of duties

Responsibilities

• Office and Reception: Provide coffee, tea and water to staff daily.
• Keep the office and surrounding areas clean and tidy.
• Monitor stock of cleaning products, office refreshments and stationery, and report when stock needs to be replenished.
• Welcome guests in a friendly and professional manner on arrival.
• Receive deliveries and parcels and ensure that they are handled correctly and handed over to the right person.
• Prepare the boardroom for meetings when required.
• Serve refreshments to guests during meetings and other events.
• Building and Facilities: Report any faults, damage or maintenance issues relating to the building and facilities to the relevant person in good time.
• Backwash the borehole’s filter system according to the required schedule.
• Oversee garden and pool services and ensure that service providers sign weekly as proof of their visits.

Skills

Reliable

Punctual

Organised

Detail-oriented

Afrikaans communication

Job description

Office Support Assistant position available in Paarl.

The Office Support Assistant is responsible for the tidiness and upkeep of the office, providing refreshments, receiving guests and deliveries, and coordinating garden and pool services.

The aim is to ensure that the office is clean, tidy, well maintained and professional in appearance at all times.

Required Skills and Attributes:

• Reliable, punctual and self-motivated
• Neat, organised and detail-oriented
• Friendly and professional in dealing with guests and staff
• Good communication skills in Afrikaans
• Able to work independently, prioritise tasks and manage responsibilities effectively
• Able to identify problems and report them promptly
• Maintain strict confidentiality regarding all information, documents and matters accessed in the course of duties

Key Responsibilities:

• Office and Reception:
  • Provide coffee, tea and water to staff daily.
  • Keep the office and surrounding areas clean and tidy.
  • Monitor stock of cleaning products, office refreshments and stationery, and report when stock needs to be replenished.
  • Welcome guests in a friendly and professional manner on arrival.
  • Receive deliveries and parcels and ensure that they are handled correctly and handed over to the right person.
  • Prepare the boardroom for meetings when required.
  • Serve refreshments to guests during meetings and other events.
• Building and Facilities:
  • Report any faults, damage or maintenance issues relating to the building and facilities to the relevant person in good time.
  • Backwash the borehole’s filter system according to the required schedule.
  • Oversee garden and pool services and ensure that service providers sign weekly as proof of their visits.