Polished Office & Facilities Coordinator

Vine Recruitment; Paarl; On-site; ZAR 100,000 - 145,000; Full time

Job summary

Vine Recruitment in Paarl is seeking an Office Support Assistant to maintain a tidy, professional office environment. This role involves receptionist duties, refreshments, receiving guests and deliveries, and coordinating garden and pool services.

The ideal candidate is reliable, punctual, detail-oriented and able to work independently. Afrikaans communication skills and a responsible approach to confidentiality are essential for daily office operations.

Qualifications

• Reliable, punctual and self-motivated.
• Neat, organised and detail-oriented.
• Friendly and professional in dealing with guests and staff.
• Good communication skills in Afrikaans.
• Able to work independently, prioritise tasks and manage responsibilities effectively.
• Able to identify problems and report them promptly.
• Maintain strict confidentiality regarding all information, documents and matters accessed in the course of duties

Responsibilities

• Office and Reception: Provide coffee, tea and water to staff daily.
• Keep the office and surrounding areas clean and tidy.
• Monitor stock of cleaning products, office refreshments and stationery, and report when stock needs to be replenished.
• Welcome guests in a friendly and professional manner on arrival.
• Receive deliveries and parcels and ensure that they are handled correctly and handed over to the right person.
• Prepare the boardroom for meetings when required.
• Serve refreshments to guests during meetings and other events.
• Building and Facilities: Report any faults, damage or maintenance issues relating to the building and facilities to the relevant person in good time.
• Backwash the borehole’s filter system according to the required schedule.
• Oversee garden and pool services and ensure that service providers sign weekly as proof of their visits.

Skills

Reliable

Punctual

Organised

Detail-oriented

Afrikaans communication

Job description

Vine Recruitment in Paarl is seeking an Office Support Assistant to maintain a tidy, professional office environment. This role involves receptionist duties, refreshments, receiving guests and deliveries, and coordinating garden and pool services.

The ideal candidate is reliable, punctual, detail-oriented and able to work independently. Afrikaans communication skills and a responsible approach to confidentiality are essential for daily office operations.