Office/Sales Administrator

University of Fort Hare; Somerset West; On-site; ZAR 120,000 - 180,000; Full time

Job summary

University of Fort Hare in Somerset West is seeking an experienced Office / Sales Administrator for a luxury, client‑facing environment. You will handle high‑volume admin, prepare quotations, invoices, statements and job cards, and maintain meticulous records for private clients and luxury brands.

The role demands polished English, exceptional communication, strong MS Office skills (Outlook, Word, Excel) and experience with accounting software.

Qualifications

• Minimum 2 years in a high-volume administrative, sales administration or client services role.
• Excellent spoken and written English.
• Exceptional email and telephone etiquette.
• A professional, polished communication style.
• Experience preparing quotations, invoices, statements and job cards.
• Working knowledge and practical experience using accounting software — essential.
• Strong Microsoft Office skills, particularly Outlook, Word and Excel.

Responsibilities

• Prepare quotations, invoices, statements and job cards.
• Maintain meticulous client records and communicate with private clients, luxury retailers and international brands.
• Manage high-volume administrative tasks with discretion and professionalism.
• Support sales activities and daily operations in a luxury environment.

Skills

English proficiency

Client service

Organised

MS Office

Accounting software

Quotations & invoicing

Tools

Accounting software

MS Excel

MS Outlook

MS Word

Job description

A unique opportunity to join a well-established luxury company serving private clients, international brands and luxury retailers.

We are recruiting on behalf of our client in Somerset West for an experienced Office / Sales Administrator who is polished, professional and highly organised, with exceptional attention to detail and a natural ability to deliver outstanding client service.

This is a high-volume, professional environment where presentation, communication and discretion are essential. The successful candidate will be confident dealing with discerning clients and business partners and will take pride in maintaining a consistently high standard of service

The ideal candidate will have:

• A minimum of 2 years' experience in a high-volume administrative, sales administration or client services role.
• Excellent spoken and written English.
• Exceptional email and telephone etiquette.
• A confident, professional and polished communication style.
• Experience preparing quotations, invoices, statements and job cards.
• Working knowledge and practical experience using accounting software — essential.
• Strong Microsoft Office skills, particularly Outlook, Word and Excel.
• Excellent organisational skills and the ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and accuracy.
• A professional, service-driven approach with the ability to interact confidently with private clients, luxury retailers and international brands.
• The maturity, discretion and professional presence required to work within a luxury, client-focused environment.

The right fit

This role would suit someone who understands that in a luxury environment, the details matter. You will be professional in your appearance and communication, naturally client-focused, highly organised and comfortable working to exacting standards. You will take ownership of your responsibilities, communicate confidently and consistently represent the company with professionalism.

If you are an experienced administrator who thrives in a polished, professional environment and enjoys delivering exceptional service, we would love to hear from you.

In return a more competitive salary is on offer