Office Operations Lead — Admin & Systems Expert

Time Personnel; Wes-Kaap; Vor Ort; ZAR 150.000 - 210.000; Vollzeit

Zusammenfassung

Time Personnel seeks an Administrative Assistant to support day-to-day office operations for international clients. Duties include handling calls, scheduling, preparing reports, and maintaining filing systems.

The ideal candidate has Matric with an Administrative Assistant qualification advantageous, strong MS Office and QuickBooks/Pastel/Sage skills, and excellent English communication. On-site position in a fast-paced office environment.

Qualifikationen

• Matric, additional qualification as Administrative Assistant or Secretary advantageous.
• Experience as Administrative Assistant, Virtual Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Excellent written and spoken English (international clients).
• Working knowledge of office equipment such as printers.
• High proficiency in MS Office, MS Excel, QuickBooks Desktop (or Pastel/Sage).
• Excellent time management and ability to prioritise work.
• Attention to detail and problem-solving skills.
• Strong communication and organizational skills.

Aufgaben

• Answering and directing phone calls.
• Organise and schedule appointments with administrative software.
• Plan meetings and take detailed minutes.
• Write and distribute emails, memos, letters and forms.
• Assist in the preparation of regularly scheduled reports.
• Assist in data entry and stock receiving into QuickBooks and loading.
• Maintain filing systems and streamline procedures.
• Update office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists and book travel.
• Submit and reconcile expense reports.
• Provide general support to visitors and act as a point of contact for clients.
• Liaise with executives and senior management to handle requests and queries.

Kenntnisse

English proficiency

Time management

Communication

Organizational skills

Attention to detail

Discretion/confidentiality

Team player

Ausbildung

Matric

Administrative Assistant qualification advantageous

Tools

MS Office

MS Excel

QuickBooks Desktop

Pastel

Sage

Jobbeschreibung

Time Personnel seeks an Administrative Assistant to support day-to-day office operations for international clients. Duties include handling calls, scheduling, preparing reports, and maintaining filing systems.

The ideal candidate has Matric with an Administrative Assistant qualification advantageous, strong MS Office and QuickBooks/Pastel/Sage skills, and excellent English communication. On-site position in a fast-paced office environment.