Office Manager

Empower Talent; Johannesburg; On-site; ZAR 502,200 - 558,000; Part time

Job summary

A recruitment agency is seeking an experienced Office Manager for a 6-month fixed-term position in Johannesburg. The ideal candidate will have over five years' experience in a similar administrative role and will be fluent in both English and French. Responsibilities include managing daily office operations, liaising with government departments, and providing administrative support to senior leadership. The position offers a monthly salary between R45 000 and R50 000, and candidates must be willing to travel as needed.

Qualifications

• Minimum 5+ years’ experience as an Office Manager or similar role.
• Proven experience handling visa applications and immigration processes.
• Experience liaising with DIRCO, embassies, or diplomatic offices.

Responsibilities

• Oversee daily office operations for efficiency.
• Manage complex calendars, appointments, and travel arrangements.
• Liaise with government departments and embassies.

Skills

Fluent in English

Fluent in French

Organizational skills

Time management

Interpersonal skills

Education

Diploma or Degree in Business Administration, Office Management, International Relations

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

Job Title: Office Manager (6 Months)

Location: Johannesburg
Salary: R45 000 – R50 000 per month
Contract Type: Fixed-Term (6 Months)

Overview

Our client is seeking a highly professional and experienced Office Manager to oversee the effective day-to-day operations of the office while providing high-level administrative and coordination support to senior leadership.

The successful candidate must be proactive, detail-oriented, and capable of handling confidential information with discretion. This role requires someone who is comfortable engaging with government departments, diplomats, and international stakeholders, and who is willing to travel when required.

Key Responsibilities

Office Operations & Administration

• Oversee and manage daily office operations to ensure efficiency and professionalism

• Develop and maintain office systems, policies, and administrative procedures

• Provide high-level administrative support to senior management

• Manage complex calendars, appointments, meetings, and travel arrangements

• Coordinate local and international travel, including visas and work permits

• Liaise with government departments (including DIRCO), embassies, and diplomatic representatives

• Draft, prepare, and edit correspondence, reports, presentations, and official documents

• Handle confidential documentation and sensitive information with discretion

• Organize meetings, events, workshops, and official engagements

• Screen calls and correspondence, responding on behalf of senior leadership where appropriate

• Manage office procurement, service providers, and vendor relationships

• Monitor office expenses, process expense reports, and assist with basic budget tracking

• Maintain secure and efficient document management systems (physical and digital)

• Ensure compliance with visa, immigration, and regulatory requirements

• Coordinate facilities management and ensure a professional office environment

Minimum Requirements Education

• Diploma or Degree in Business Administration, Office Management, International Relations, or related field (preferred)

Experience

• Minimum 5+ years’ experience as an Office Manager or in a similar senior administrative role

• Proven experience handling visa applications, work permits, and immigration processes

• Experience liaising with DIRCO, embassies, or diplomatic offices

• Experience managing office operations independently

• Experience supporting senior leadership in a fast-paced environment

Skills & Competencies

• Fluent in English and French (verbal and written) essential.

• Strong knowledge of government protocols and diplomatic processes

• Excellent organizational and time management skills

• High level of professionalism and confidentiality

• Strong interpersonal and communication skills

• Ability to multitask and work under pressure

• Strong problem-solving ability

• Leadership and coordination skills

• Willingness to travel locally and internationally if required

Computer Literacy

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Strong calendar and email management skills

• Experience with virtual meeting platforms (MS Teams, Zoom, etc.)

• Ability to prepare professional presentations and reports

• Familiarity with document management systems

• Basic financial administration skills (expense tracking, reporting)

Personal Attributes

• Highly discreet and trustworthy

• Proactive and solution-oriented

• Detail-oriented with strong follow-through

• Professional appearance and demeanor

• Adaptable and culturally sensitive

Interested candidates are strongly encouraged to apply on or before 16 March 2026.