Office Administrator & Excel Pro - Invoicing & Data

The Talent Room; South Africa; On-site; ZAR 112,000 - 167,000; Full time

Job summary

The Talent Room is seeking an Administrator for their Mosselbay client to provide comprehensive office support. You will prepare client quotations, manage information via Excel, and assist with invoicing and VAT tasks. Strong MS Excel/Word skills and attention to detail are essential.

This role is based in Mosselbay with standard office hours. You will be responsible for maintaining records, handling emails, and supporting management with various admin tasks.

Qualifications

• Excellent computer literacy is essential.
• Proficient in Microsoft Excel and Microsoft Word.
• Able to learn new computer systems quickly.
• Willingness to adapt to new processes and technology.
• Knowledge of VAT calculations and basic financial administration.
• Excellent email and written communication skills.

Responsibilities

• Perform general administrative and office support duties.
• Prepare, process and manage client quotations accurately and timeously.
• Capture, update and maintain information accurately using Microsoft Excel and other computer systems.
• Use Excel formulas for calculations, reporting and data management.
• Assist with VAT calculations and basic financial administration.
• Manage incoming and outgoing emails professionally and efficiently.
• Prepare documents, correspondence and reports using Microsoft Word.
• Assist with invoicing and related administrative documentation.
• Maintain accurate records, databases and electronic filing systems.
• Communicate professionally with clients and suppliers when required.
• Provide administrative support to management and the office.
• Learn and utilise new software, systems and digital tools as required.
• Adapt quickly to new processes, procedures and technology.
• Ensure all administrative tasks are completed accurately, efficiently and on time.
• Maintain a high level of accuracy and attention to detail across all areas of the role.

Skills

Very computer savvy

Fast learner

Attention to detail

Organisational skills

Time management

Independent and initiative

Excellent written communication

Tools

Microsoft Excel

Microsoft Word

Excel formulas

Job description

The Talent Room is seeking an Administrator for their Mosselbay client to provide comprehensive office support. You will prepare client quotations, manage information via Excel, and assist with invoicing and VAT tasks. Strong MS Excel/Word skills and attention to detail are essential.

This role is based in Mosselbay with standard office hours. You will be responsible for maintaining records, handling emails, and supporting management with various admin tasks.