Office Administrator

JenRecruitment; Johannesburg; On-site; ZAR 112,000 - 134,000; Full time

Job summary

JenRecruitment is seeking an Office Administrator in Midrand, Johannesburg to support finance and administrative operations. You will handle general office duties, data entry, invoicing, and financial record-keeping while ensuring smooth day-to-day branch activities.

The role requires basic accounting knowledge, MS Office proficiency, and 1–2 years in a similar role. Salary ranges between R10 000 and R12 000 monthly, with opportunities to assist with budgeting and forecasting.

Qualifications

• A relevant qualification in Finance, Accounting, Business Administration, or related field.
• Basic understanding of accounting principles, bookkeeping and financial reporting.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of accounting software (e.g., QuickBooks, Sage) would be an advantage.
• 1–2 years of experience in a similar administrative or finance support role.

Responsibilities

• Office Administration: respond to phones and emails, assist visitors, manage office supplies, schedule meetings and events, data entry and filing.
• Financial Administration: assist with invoices, receipts, payments, and maintaining financial records; reconcile records and assist with reports.
• Support VAT returns, tax documentation, and regulatory compliance tasks as needed.

Skills

Office administration

Data entry

Communication skills

Time management

Education

Diploma or degree in Finance/Accounting/Business Administration

Tools

Microsoft Excel

Microsoft Word

Outlook

QuickBooks

Sage

Job description

Office Administrator job vacancy in Midrand, Johannesburg.

Our client requires an Office Administrator based in Midrand to support the financial and administrative operations of a branch or office.

The role may involve a variety of tasks ranging from accounting and bookkeeping to general office management and coordination.

Salary: R10 000 – R12 000 per month.

Key Responsibilities:

• Office Administration:
  • Provide general office support, including answering phones, responding to emails, and assisting walk‑in clients or visitors.
  • Manage office supplies and inventory, ensuring that the branch is adequately stocked with necessary materials.
  • Coordinate the scheduling of meetings, appointments, and branch events.
  • Assist with data entry, filing, and maintaining office records and documentation in both physical and electronic formats.
  • Ensure that office equipment, such as printers and copiers, are in good working order and arrange for maintenance when required.
• Financial Administration:
  • Assist with processing financial transactions, including invoices, receipts, and payments.
  • Maintain accurate financial records in accordance with company policies and accounting standards.
  • Reconcile daily, weekly, and monthly financial records, including cash flow, petty cash, and bank statements.
  • Assist in the preparation of monthly and annual financial reports.
  • Support the branch with budgeting and forecasting tasks as required.
  • Maintain and update financial spreadsheets and databases.
  • Assist with VAT returns, tax documentation, and other regulatory compliance tasks as needed.

Minimum Requirements:

• A relevant qualification in Finance, Accounting, Business Administration, or a related field (e.g., a diploma or degree).
• Basic understanding of accounting principles, bookkeeping, and financial reporting.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of accounting software (e.g., QuickBooks, Sage, etc.) would be an advantage.
• Previous experience in a similar administrative or finance support role is preferred (e.g., 1–2 years).
• Exposure to basic financial processes, including invoicing, payments, and reconciliations.
• Experience in an office environment handling administrative duties.