Office Administrator and Operations Coordinator

Placements24; George; On-site; ZAR 350,000 - 520,000; Full time

Benefits offered by this job

Medical aid

Provident fund

Career development

Job summary

Placements24 is seeking an Office Administrator and Operations Coordinator to manage and streamline daily office operations in George, Western Cape. You will act as a central contact for staff and visitors, ensuring a smooth, organized work environment and supporting various operational initiatives.

The ideal candidate has proven office administration experience, is a meticulous planner, and possesses excellent communication skills.

Qualifications

• Proven experience in office administration or operations coordination.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
• Strong communication and interpersonal skills; highly organized and detail-oriented.

Responsibilities

• Oversee daily office operations, including supplies, equipment, and vendor relationships.
• Coordinate meeting schedules, prepare materials, and take minutes as needed.
• Manage correspondence (emails, calls, mail) and maintain filing systems.
• Assist with onboarding new employees and workspace preparation.
• Support event planning and coordination for office gatherings or client visits.
• Liaise with IT support for equipment maintenance and troubleshooting.
• Implement and improve office procedures to enhance efficiency.
• Manage reception area and ensure a welcoming environment for visitors.
• Assist with basic bookkeeping tasks and expense tracking.

Skills

Office administration

Operations coordination

Communication

Organizational skills

Education

High school diploma

Tertiary qualification (plus)

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Office equipment & admin tools

Job description

About the Role

Our client is seeking a diligent and proactive Office Administrator and Operations Coordinator to manage and streamline operations at their busy office in George, Western Cape . This role is essential for ensuring the smooth functioning of day-to-day administrative tasks and supporting various operational initiatives. The successful candidate will be instrumental in maintaining an efficient and organized work environment, acting as a central point of contact for staff and visitors. If you are a meticulous planner with strong organizational skills and a passion for keeping things running seamlessly, this opportunity in the beautiful Western Cape is ideal for you. We are looking for someone who takes pride in their work and contributes positively to our team culture.

Key Responsibilities

Oversee daily office operations, including managing supplies, equipment, and vendor relationships. Coordinate meeting schedules, prepare meeting materials, and take minutes as needed. Manage incoming and outgoing correspondence, including emails, phone calls, and physical mail. Maintain office filing systems and ensure accurate record-keeping. Assist with onboarding new employees, including preparing necessary documentation and workspace. Support event planning and coordination for office gatherings or client visits. Liaise with IT support for office equipment maintenance and troubleshooting. Implement and improve office procedures to enhance efficiency. Manage reception area and ensure a welcoming environment for visitors. Assist with basic bookkeeping tasks and expense tracking.

Requirements

Proven experience in office administration or operations coordination. Strong understanding of office management principles and practices. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential. Excellent communication and interpersonal skills. Exceptional organizational abilities and attention to detail. Ability to multitask and prioritize effectively in a fast-paced environment. High school diploma required; a relevant tertiary qualification is a plus. Demonstrated problem-solving skills and a proactive attitude. Familiarity with the George region is advantageous. Capacity to handle sensitive information with confidentiality.

Benefits

This position offers a competitive annual salary and benefits package, including medical aid contributions and a provident fund. Opportunities for professional development and further training are provided to support career growth. Employees enjoy a supportive team environment and are encouraged to contribute ideas for process improvement. Join our client's established presence in George and play a key role in their continued success. We offer a stable work environment with a focus on employee well-being and long-term commitment.