Administrative Specialist for WhatJobs Direct (George)

Placements24; George; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Medical aid package

Pension fund

Hybrid work model

Professional growth opportunities

Team-oriented culture

Job summary

WhatJobs Direct in George, Western Cape, is seeking an Administrative Specialist to support operational needs. The role blends in-office collaboration with remote flexibility, ensuring smooth office functioning and accurate administrative support across teams.

The ideal candidate will be highly organized, detail-oriented, and proactive, capable of managing calendars, filing systems, travel arrangements, expense reporting, and onboarding activities while maintaining confidentiality.

Qualifications

• Experience as Administrative Assistant, Office Administrator, or similar role.
• Excellent organizational and time-management skills.
• Proficiency in Microsoft Office Suite and other office software.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Experience with hybrid work models and virtual collaboration tools is a plus.
• Discretion and confidentiality in handling sensitive information.
• Familiarity with the George, Western Cape, ZA area is advantageous.

Responsibilities

• Provide comprehensive administrative support to management and staff.
• Manage office supplies, equipment, and facilities maintenance coordination.
• Organize and maintain physical and digital filing systems.
• Schedule meetings, appointments, and manage calendars.
• Prepare and edit documents, reports, and presentations.
• Handle correspondence, including emails and phone calls, with professionalism.
• Assist with travel arrangements and expense reporting.
• Coordinate event logistics and office-related projects.
• Ensure efficient communication flow within the office and with external parties.
• Support onboarding and offboarding processes for employees.

Skills

Organizational skills

Time management

Microsoft Office

Communication skills

Multitasking

Hybrid work familiarity

Confidentiality

Education

High school diploma or equivalent

Tools

MS Office Suite

Job description

About the Role

Our client, WhatJobs Direct , is looking for a dedicated and detail-oriented Administrative Specialist to support their operations in George, Western Cape, ZA . This role is crucial for ensuring the efficient functioning of the office and supporting various teams with their administrative needs. The ideal candidate will possess excellent organizational skills, a proactive approach to problem-solving, and a strong commitment to maintaining high standards of administrative support. This hybrid role offers a blend of in-office collaboration and remote flexibility, providing a dynamic work environment. You will be an integral part of the team, managing essential tasks that contribute directly to the company's success. We seek a professional who can manage diverse responsibilities with efficiency and accuracy.

Key Responsibilities

• Provide comprehensive administrative support to management and staff.


• Manage office supplies, equipment, and facilities maintenance coordination.


• Organize and maintain physical and digital filing systems.


• Schedule meetings, appointments, and manage calendars.


• Prepare and edit documents, reports, and presentations.


• Handle correspondence, including emails and phone calls, with professionalism.


• Assist with travel arrangements and expense reporting.


• Coordinate event logistics and office-related projects.


• Ensure efficient communication flow within the office and with external parties.


• Support onboarding and offboarding processes for employees.

Requirements

• Proven experience as an Administrative Assistant, Office Administrator, or similar role.


• Excellent organizational and time-management skills.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.


• Strong written and verbal communication skills.


• Ability to multitask and prioritize tasks effectively.


• Experience with hybrid work models and virtual collaboration tools is a plus.


• Discretion and confidentiality in handling sensitive information.


• Familiarity with the George, Western Cape, ZA area is advantageous.


• A professional demeanor and strong interpersonal skills.


• High school diploma or equivalent required; further education or certifications are beneficial.

Benefits

• Join a reputable organization that values its employees.


• Our client offers a competitive salary, a comprehensive benefits package including medical aid and pension fund, and opportunities for professional growth and development.


• This hybrid position allows for a healthy work-life balance, combining the benefits of office presence with remote flexibility.


• Be part of a supportive team environment that encourages innovation and collaboration.


• Our client is committed to fostering a positive workplace culture in George, Western Cape, ZA .