Office Manager

Time Personnel; Germiston; On-site; ZAR 134,000 - 201,000; Full time

Job summary

Time Personnel in Gauteng seeks an organized office administrator with experience in Pastel and Excel. You will assist internal sales with quotations, handle invoicing and statements, monitor payments, and manage stock for factory and office. The role involves coordinating orders, updating cost items, and preparing monthly reports. Valid driver’s license and own transport are required.

Salary is negotiable depending on experience, with growth opportunities in a busy operations environment.

Qualifications

• Matric or equivalent; relevant qualification advantageous.
• 2–3 years in a similar role advantageous.
• Experience using Excel and Pastel.
• Valid driver’s license and own transport.
• Bilingual in English and Afrikaans.
• Solutions-driven and practical thinker.

Responsibilities

• Assist internal sales with quotations when necessary.
• Invoicing on Pastel and sending invoices/statements.
• Follow up on payments and monitor customer credit limits.
• Purchasing of stock and consumables for factory and office.
• General office administration and wage time calculations.
• Check factory clock cards and attendance registers.
• Answer calls and assist with works orders and job packs.
• Capture work orders and assign numbers; sort by priority.
• Check stock take figures and load onto Pastel.
• Arrange couriers and manage stock with suppliers.

Skills

Bilingual English-Afrikaans

Education

Matric or equivalent

Tools

Pastel

Excel

Job description

REQUIREMENTS

• Matric, relevant qualification advantageous
• 2 - 3 years in similar role advantageous
• Experience using Excel and Pastel
• Valid drivers license and own transport
• Bilingual in English and Afrikaans
• Solutions driven and practical thinker

DUTIES

• Assist internal sales with Quotations when necessary
• Invoicing on Pastel
• Sending invoices and statements.
• Following up on payments and monitoring customer credit limits. (Pastel)
• Purchasing of stock and consumables for factory and office
• General office administration
• Check factory clock cards and calculate times for wages
• Attendance Registers
• Answer incoming calls (shared with internal sales)
• Assist internal sales with compiling works orders when necessary
• Capturing work orders onto job list and allocating workorder numbers to each job.
• Sort list into priority dates.
• Issue works order job packs to factory
• Check stock take figures and load onto Pastel
• Arrange couriers for deliveries
• Manage stock sent and received from powder coaters, and other suppliers
• Updating of standard cost items and price lists
• Reports and graphs on monthly sales
• Arrange payment for COD suppliers when necessary

Salary: R negotiable dependent on experience