Office Administrator

Placements24; Welkom; Hybrid; ZAR 179,000 - 257,000; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Supportive team environment

Job summary

Placements24 in Welkom, South Africa is seeking an Office Administrator to keep daily operations running smoothly. The role covers filing, scheduling, reception, invoicing support, and liaison with vendors, delivering accurate administrative support.

The ideal candidate is detail-oriented, proficient in Microsoft Office, organized, and able to work independently as well as part of a team, providing excellent customer service in a friendly office environment.

Qualifications

• Proven experience as an Office Administrator or in a similar role.
• Proficiency with Microsoft Word, Excel and Outlook.
• Strong organizational and time-management skills.

Responsibilities

• Oversee day-to-day administrative operations of the office.
• Manage office supplies inventory and place orders as needed.
• Maintain and organize office records, both physical and digital.
• Handle incoming calls and visitors in a courteous manner.
• Schedule appointments, manage calendars, and coordinate meetings.
• Prepare, edit and distribute correspondence and documents.
• Liaise with vendors to ensure timely delivery of goods and services.
• Assist with basic bookkeeping tasks including processing invoices.
• Maintain the appearance and functionality of the office space.
• Provide general administrative support to staff.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Multitasking

Customer service

Teamwork

Tools

Word

Excel

Outlook

Job description

About the Role

Our client, a reputable organization based in Welkom, Free State, is looking to hire a proactive and detail-oriented Office Administrator. This position is crucial for maintaining the operational effectiveness and smooth functioning of the company's administrative activities. The ideal candidate will be a self-starter, capable of managing diverse office tasks with efficiency and accuracy. You will be responsible for a wide range of duties, from managing office supplies and coordinating schedules to ensuring a welcoming and organized reception area. This role offers a fantastic opportunity to contribute to a thriving business environment in Welkom and to develop your administrative career. We seek an individual who is committed to upholding high standards of service and professionalism. Join a team that values efficiency and supports employee growth.

Key Responsibilities

• Oversee the day-to-day administrative operations of the office.
• Manage office supplies inventory and place orders as needed to ensure adequate stock levels.
• Maintain and organize office records, both physical and digital, ensuring data integrity.
• Handle incoming calls and visitors in a courteous and professional manner.
• Schedule appointments, manage calendars, and coordinate meetings for staff.
• Prepare, edit, and distribute correspondence, memos, and other documents.
• Liaise with vendors and service providers to ensure timely delivery of goods and services.
• Assist with basic bookkeeping tasks, including processing invoices and expense reports.
• Maintain the general appearance and functionality of the office space.
• Provide general administrative support to all staff members as required.

Requirements

• Proven experience as an Office Administrator or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• High level of accuracy and attention to detail.
• Ability to multitask and manage competing priorities effectively.
• Experience with basic bookkeeping and invoicing is a plus.
• Ability to work independently and collaboratively within a team.
• Professional demeanor and a commitment to customer service.
• Familiarity with the Welkom area and local business practices is advantageous.

Benefits

Our client offers a competitive salary package tailored to the experience and qualifications of the successful candidate. In addition to the salary, employees can expect a supportive work environment, opportunities for professional development, and access to various employee wellness programs. The position provides exposure to diverse business operations within Welkom, offering valuable career progression opportunities. We are committed to fostering a positive and productive workplace culture where contributions are recognized and rewarded. Join our client's team and build a rewarding career.